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Accounts Payable Specialist

2 months ago

Phoenix, United States STAFFING FISH Full time

Job Summary:
We are seeking an experienced Accounts Payable Specialist for a temporary position that could extend from a few months to over a year, depending on business needs. In this role, you will oversee the company's accounts payable functions, ensuring the timely and accurate processing of invoices, credit card transactions, wire transfers, and other financial obligations. Your work will be vital to maintaining our manufacturing operations' financial integrity and operational efficiency during this period.

Key Responsibilities:

  • Invoice Processing: Receive, review, and process invoices for accuracy and completeness. Match invoices with purchase orders and receive reports to ensure proper documentation and authorization.
  • Payment Processing: Prepare and process payment batches, including checks, electronic transfers, and credit card transactions. Ensure all payments are made in accordance with company policies and vendor agreements.
  • Reconciliation: Reconcile accounts payable transactions and resolve discrepancies with vendors. Maintain accurate records of all transactions for audit and tax purposes.
  • Vendor Management: Communicate with vendors to address inquiries, resolve discrepancies, and negotiate payment terms. Maintain positive relationships with vendors to ensure smooth operations.
  • Expense Reports: Process and review employee expense reports and credit card statements for accuracy and compliance with company policies
  • Compliance and Reporting: Ensure compliance with national and local financial regulations. As needed, assist in preparing reports for management and auditors.

Qualifications and Experience:

  • Minimum of 2-3 years of experience in accounts payable or a similar role, preferably in the manufacturing industry.
  • Strong attention to detail and accuracy in financial record-keeping is a MUST
  • Excellent organizational and time management skills.
  • Proficiency in accounting software and Microsoft Office Suite.
  • Strong communication and interpersonal skills for vendor management.
  • Integrity and confidentiality in handling financial information.
  • Ability to work independently and as part of a team in a fast-paced environment.