Senior Project Coordinator

Working Title:  Senior Project Coordinator (multiple positions)

Classification Title:  Administrative Analyst/ Specialist Non-Exempt

Posting Details  

Priority Application Deadline: Wednesday, November 6th @ 11:55pm PST:  (Posting will remain open until filled)

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under general direction of the designated HEERA manager or designee, the incumbent is responsible for managing and producing professional education projects, mostly large-scale, multi-faceted conferences and training programs with a high economic impact on the organization. The responsibilities involve strong client relationships, event concept development, program development, event detail planning, internal staff supervision and/or lead work direction, negotiation, policy development, promotion, implementation and reporting. The incumbent manages simultaneous events across the state of California at varying stages. A commitment to quality and to providing the highest level of customer service possible are also prerequisites for this position. The incumbent may serve as a lead in managing online projects with special attention to ensuring projects adhere to planned scope, schedule, and cost.

FLSA : Non-Exempt (Eligible for overtime compensation)

Anticipated Hiring Range :   $4,335 per month- $5,417 per month, Anticipated hiring range commensurate with candidate's education. experience, skills, and training.

CSU Classification Salary Range : $3,879 Per month- $7,488 per month

Best-in-class Benefits :

CSU Total Compensation :

Salary Grade/Range :  1

Recruitment Type :  Temporary  (Annually Renewable)

Time Base :  Full-Time  

Work Hours :  Work hours are established within CCE's operating hours of Monday-Friday, 7 a.m.-7 p.m.  Some evening and weekend hours may be required.

Department Information  

The College of Continuing Education (CCE) extends the mission of the university by increasing access for non-traditional learners. With a primary expertise on serving adult learners, CCE provides programs and services to individuals and employers year-round, unbound by traditional semester schedules and formats. CCE serves a hybrid student body that extends beyond California, serving over 80,000 learners annually through in-person, hybrid and fully online workshops, courses, conferences, certificate and degree programs.

For more information, visit the Sacramento State, College of Continuing Education website at

Minimum Qualifications  

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications  

EXPERIENCE:

1. Experience in conference and/or event planning-related experience
2. Experience with virtual training and/or conference delivery platforms
3. Experience with developing, managing, and implementing budgets
4. Experience negotiating terms and conditions of facility use and other event- and training related contracts
5. Experience with providing customer service while working in a service-oriented organization and/or position
6. Experience as a supervisor or acting as a team lead

KNOWLEDGE, SKILLS, ABILITIES:

7. Evidence of strong conference/event planning and/or training logistics coordination related experience for in-person and virtual delivery
8. Understanding of and experience being quality-oriented and customer centric (detailed, accurate, thorough, timely, meets deadlines, dependable, responsive, proactive)
9. Ability to solve problems independently with sound judgment
10. Possess strong communication and interpersonal skills to interact and communicate effectively with all levels of staff, administrators, and external constituencies, both verbally and in writing, including grammar, spelling, and punctuation
11. Knowledge of and the ability to use common software applications such as Microsoft Office Suite (Outlook, Word, PowerPoint, Access, Excel), virtual delivery platforms, and Apple applications)
12. Project management and organizational skills in coordinating many different tasks, establishing priorities and timelines, completing projects accordingly (based on complexity/variety of past projects) with a commitment to quality and attention to detail
13. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community

OTHER:

14. Ability to transport oneself and/or travel
15. Ability to travel statewide with overnight stays and work weekends as required to support operations

CONDITIONS OF EMPLOYMENT:

- Ability to pass a background check

Preferred Qualifications  

16. Bachelors Degree in Business Administration, Education, or Hospitality Management 17. Certification in the Meeting Planning Industry and/or completion of conference planning coursework 18. Five (5) years of experience in conference and/or event planning related experience 19. Experience working in a financially self-support organization 20. Familiarity with conference and training venues in the state of California 21. One (1) year experience with virtual training and/or conference delivery platforms

Documents Needed to Apply

Resume and cover letter.

Failure to upload required documentation may result in disqualification.

About Sacramento State

is located in the heart of Californias capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the Farm-to-Fork Capital, is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

As Californias capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement. As the regional hub of higher education, Sacramento State is dedicated to ; ; ; ; , and .

As evidenced by the values embedded in our , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. 

To learn more about why you should join the Hornet Family, please visit the page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing .

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. 

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the  prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

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