Accounts Payable Specialist
3 weeks ago
Job Description
Job Description
Accounts Payable Specialist
The Accounts Payable Specialist's role is vital as it provides shared services support to all Schaefer Plastics North America, LLC Business Units, Plants, and Functional Groups.
The Accounts Payable Specialist role offers a unique opportunity for growth and learning. The ideal candidate should have effective communication, problem-solving, and organizational skills, as well as the ability to multitask and adjust to changing priorities. This person should be able to deliver high-volume and high-quality work. Also, proficiency with Microsoft Office applications, particularly Excel, and familiarity with Microsoft Dynamics AX are strongly preferred.
Essential Functions:
Distribute incoming invoices from vendors to appropriate departments for approval.
Enter and post approved PO and non-PO invoices and credits
(completing/verifying
three-way match)
Prepare and post payment journals for checks, wires, and ACH payments.
Correspondence with vendors regarding billing and payments via email and/or phone calls.
Manage the Accounts Payable email box.
Handle the invoice tracking of received invoices versus approved invoices (determine what is still outstanding for creating Accounts Payable monthly accruals)
Reconcile Vendor statements to ensure all invoices have been received and paid on time.
Complete research and answer questions received from vendors and business partners via email and/or phone calls.
Mail checks to vendors.
Complete Month-end assignments and reporting by the deadline
Recommends improvement modifications to existing processes and programs.
Maintains internal controls for all systems, processes, and data integrity.
As requested, assist in the year-end audit with Payment Registers, AP Aging, and Invoices.
Annually prepare all Forms 1099 and 1096. Set up new vendors and maintain existing records.
Post approved expense reports and process payments
Maintain Petty Cash
Routine and ad hoc requests or any other requested as assigned tasks.
Qualification Requirements:
We are looking for candidates with at least 5 years of work experience in an Accounts Payable environment, preferably in manufacturing or larger corporations.
Prefer bachelor's degree in accounting, finance, business, or related.
Advanced Microsoft Excel skills, including financial modeling, pivot tables, and VLOOKUP.
Microsoft Dynamics AX experience is a plus.
Ability to meet strict deadlines.
Strong ability to procedure high quantities and high-quality work
Strong ability to multitask and manage shifting priorities with tight deadlines.
Experience with currency exchange rates and foreign countries is a plus.
Schaefer Plastics is proud to be an Equal Opportunity Employer. We are committed to providing equal employment opportunities regardless of race, color, religion, creed, national origin, religion, gender or gender
identity/expression,
sexual orientation, age, disability, genetic information, military or veteran status, marital status, pregnancy, or any other basis protected by federal, state, or local law.
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