Accounts Payable Associate

4 weeks ago

Montpelier, United States Office of the Chancellor Full time
Grade 10

FLSA: Non-Exempt

BASIC FUNCTION

Fulfill and coordinate accounts payable functions for the Vermont State College System - includes the Chancellor's office, Shared Services, CCV and Vermont State University.

CHARACTERISTIC DUTIES & RESPONSIBILITIES

  • Coordinate, and monitor daily accounts payable operations.
  • Monitor all payable activities regularly through the VSC computerized accounting system. Ensure adherence to established accounting procedures.
  • Review major or unusual transactions or reports. Deal with a variety of problems that arise on a daily basis.
  • Prepare invoices for payment. Enter data, proof, and set up and process checks.
  • Responsibility for all aspects of vendor management - W9's, vendor maintenance, international vendor requirements, 1099s.
  • Prepare and encumber purchase orders, research and respond to problems with statements and other related matters.
  • Perform duties of purchase card administrator for the Vermont State College system, including reconciliation of monthly expense logs, issuing new cards, training new cardholders and other administrative p-card functions.
  • Plan and conduct training programs for VSC staff in the use of the computerized accounting system and the system procurement policies and procedures related to expenditures processed through accounts payable.
  • Perform end of month and year activities, including: voiding stale dated checks, preparing manual checks, establishing proper payables cut-off/accruals, as well as, preparing and researching information for a variety of tax and other required functions.
  • Participate in College or team meetings with regard to accounts payable policies and procedures.
  • Confer regularly with supervisor, other business office staff, and other VSC sites. Coordinate and evaluate systems/activities/policies, exchange information, investigate and resolve problems, explain policies and procedures.
  • Deal regularly with a variety of inside and outside organizations on matters pertaining to accounts payable, including vendors, banks, VSC, State of Vermont office, and the like.
SUPERVISION RECEIVED

Direct supervision is received from the Director of Business Operations with indirect supervision received from the Systems Controller.

MINIMUM QUALIFICATIONS

Associate or Bachelor degree in accounting or other appropriate discipline plus two to four years of relevant experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
  • Broad base of knowledge and skills related to maintaining moderately complex manual and computerized record systems.
  • Relevant technical knowledge of accounting and bookkeeping principles and methods; prior accounts payable experience desirable.
  • Good administrative, organizational and communication skills.
  • Ability to deal effectively with internal and external personnel.


Location: this position is based in Montpelier, Vermont with hybrid remote work 3-4 days per week feasible.

Work Hours: M-F business hours (7.5 hour days; 37.5 hour work week).

VSC values individual differences that can be engaged in the service of learning. Diverse experiences from people of varied backgrounds inform and enrich our community. VSC strongly encourages applications from historically marginalized and underrepresented populations. VSC is an equal opportunity employer, in compliance with ADA requirements, and will make reasonable accommodations for the known disability of an otherwise qualified applicant. Please contact Sarah Potter for assistance with accommodations at Sarah.Potter@vsc.edu

This general outline illustrates the type of work, which characterizes the job classification. It is not an all-encompassing statement of the specific duties, responsibilities and qualifications.

  • Accounts Payable Accountant

    1 month ago

    Montpelier, United States KORE Power Full time

    Description Position at KORE Solutions Accounts Payable Accountant Location: Waterbury, VT Company Overview: KORE Power, Inc. (KORE) is the leading U.S.-based developer of battery cell technology for the clean energy industry. With clients in energy storage, e-mobility, utility, industrial and mission-critical markets, KORE Power provides the backbone for...

  • Senior Accountant/Assistant Controller

    1 month ago

    Montpelier, United States DuBois & King Full time

    DuBois & King, Inc. is currently looking to hire a self-motivated Senior Accountant/Assistant Controller to add to our accounting team in our Randolph office. This is a full-time position. Our ideal candidate is a positive team player, who is ready to jump into a fast paced department and is comfortable working with people from multiple divisions. This...

  • Accounting Technician III

    4 weeks ago

    Montpelier, United States National Life Group Full time

    Accounting Tech III Summary This is an exciting opportunity to launch your financial career in the corporate finance department of one of the fastest growing life insurance companies in the country. National Life Group currently has an opening for an Accounting Technician to join a team that is fundamental to the accounting and payables function of the...

  • Accounting Technician III

    1 day ago

    Montpelier, United States National Life Group Full time

    Accounting Tech III Summary This is an exciting opportunity to launch your financial career in the corporate finance department of one of the fastest growing life insurance companies in the country. National Life Group currently has an opening for an Accounting Technician to join a team that is fundamental to the accounting and payables function of the...

  • Accounting Technician III

    2 weeks ago

    Montpelier, United States National Life Group Full time

    Accounting Tech III Summary This is an exciting opportunity to launch your financial career in the corporate finance department of one of the fastest growing life insurance companies in the country. National Life Group currently has an opening for an Accounting Technician to join a team that is fundamental to the accounting and payables function of the...

  • Accounting Technician III

    1 month ago

    Montpelier, United States National Life Group Full time

    Accounting Tech IIISummary This is an exciting opportunity to launch your financial career in the corporate finance department of one of the fastest growing life insurance companies in the country. National Life Group currently has an opening for an Accounting Technician to join a team that is fundamental to the accounting and payables function of the...

  • Accounting Manager

    6 days ago

    Montpelier, United States Alera Group Full time

     Noyle Johnson is seeking an Account Manager to join their team!  Are you looking to be part of a company where you have exciting opportunities to learn, grow and make a positive impact?  Join a team where each employee is empowered to listen generously, speak straight, collaborate, and build each other up through mutual accountability and shared...

  • Accounting Manager

    6 days ago

    Montpelier, United States Alera Group Full time

     Noyle Johnson is seeking an Account Manager to join their team!  Are you looking to be part of a company where you have exciting opportunities to learn, grow and make a positive impact?  Join a team where each employee is empowered to listen generously, speak straight, collaborate, and build each other up through mutual accountability and shared...

  • Accounting Manager

    1 day ago

    Montpelier, United States Alera Group Full time

     Noyle Johnson is seeking an Account Manager to join their team!  Are you looking to be part of a company where you have exciting opportunities to learn, grow and make a positive impact?  Join a team where each employee is empowered to listen generously, speak straight, collaborate, and build each other up through mutual accountability and shared...

  • Accounting Manager

    2 days ago

    Montpelier, United States Alera Group Full time

     Noyle Johnson is seeking an Account Manager to join their team!  Are you looking to be part of a company where you have exciting opportunities to learn, grow and make a positive impact?  Join a team where each employee is empowered to listen generously, speak straight, collaborate, and build each other up through mutual accountability and shared...

  • Accounting Manager-Credit

    1 week ago

    Montpelier, VT, United States Alera Group Full time

    Noyle Johnson is seeking an Account Manager to join their team!     The Accounting Manager is a key role responsible for overseeing and managing the accounting and financial operations of the agency. You will collaborate closely with the Director of Finance as well as other departments within the company to ensure accurate financial reporting, compliance...

  • Accounting Manager

    1 week ago

    Montpelier, VT, United States Alera Group Full time

      Noyle Johnson is seeking an Account Manager to join their team!   Are you looking to be part of a company where you have exciting opportunities to learn, grow and make a positive impact? Join a team where each employee is empowered to listen generously, speak straight, collaborate, and build each other up through mutual accountability and shared...

  • Staff Accountant I

    4 weeks ago

    Montpelier, United States Vermont Mutual Insurance Group Full time

    Staff Accountant I Not just another job, but an opportunity to work for one of the best insurance companies in the country and reap the rewards that go along with that level of success. We're a 195 year old company that works hard not to act our age; as a result, we have been recognized as one of the "Best Places to Work in Vermont". An open and...

  • Staff Accountant I

    1 day ago

    Montpelier, United States Vermont Mutual Insurance Group Full time

    Staff Accountant I Not just another job, but an opportunity to work for one of the best insurance companies in the country and reap the rewards that go along with that level of success. We're a 195 year old company that works hard not to act our age; as a result, we have been recognized as one of the "Best Places to Work in Vermont". An open and...

  • Staff Accountant I

    3 days ago

    Montpelier, United States Vermont Mutual Full time

    Staff Accountant I Not just another job, but an opportunity to work for one of the best insurance companies in the country and reap the rewards that go along with that level of success. We're a 195 year old company that works hard not to act our age; as a result, we have been recognized as one of the "Best Places to Work in Vermont". An open and...

  • Staff Accountant I

    2 weeks ago

    Montpelier, United States Vermont Mutual Full time

    Job DescriptionJob DescriptionTo perform a wide range of technical and professional accounting tasks associated with preparing the company's financial statements.DUTIES & RESPONSIBILITIESPrepare various reports, reconcile appropriate schedules, enter financial data required for analysis and reporting of investment activities.Prepare loss recoverable...

  • Staff Accountant I

    2 months ago

    Montpelier, United States Vermont Mutual Full time

    Job DescriptionJob DescriptionTo perform a wide range of technical and professional accounting tasks associated with preparing the company's financial statements.DUTIES & RESPONSIBILITIESPrepare various reports, reconcile appropriate schedules, enter financial data required for analysis and reporting of investment activities.Prepare loss recoverable...

  • Staff Accountant I

    4 weeks ago

    Montpelier, United States Vermont Mutual Full time

    Job DescriptionJob DescriptionTo perform a wide range of technical and professional accounting tasks associated with preparing the company's financial statements.DUTIES & RESPONSIBILITIESPrepare various reports, reconcile appropriate schedules, enter financial data required for analysis and reporting of investment activities.Prepare loss recoverable...

  • Collections Associate

    1 week ago

    Montpelier, United States New England Federal Credit Union Full time

    Job DescriptionJob DescriptionNew England Federal Credit Union is hiring for a Collections Associate to join our Asset Recovery department! This role performs a variety of semi-routing clerical duties of moderate complexity, such as maintaining complex files, processing departmental documents, posting records, preparing communications, and creating and...

  • Collections Associate

    2 days ago

    Montpelier, United States New England Federal Credit Union Full time

    Job DescriptionJob DescriptionNew England Federal Credit Union is hiring for a Collections Associate to join our Asset Recovery department! This role performs a variety of semi-routing clerical duties of moderate complexity, such as maintaining complex files, processing departmental documents, posting records, preparing communications, and creating and...