Human Resource Coordinator

4 weeks ago

Williston, United States New England Air Systems LLC Full time

The Human Resource Coordinator is a detailed orientated role that will perform administrative tasks and services to support the HR Manager and CEO to help create effective and efficient operations of the organization’s Human Resource and Administrative department. This person will enjoy learning and becoming the expert in training and social media for the company, likes multi-tasking and juggling many tasks at a time because every day is something new and different, and enjoys helping others and is ok with interruptions that may cause changing priorities through out the day. 

Essential Functions / Responsibilities

Compliance

  • Maintains accurate and up-to-date electronic HR files, records, and documentation.
  • Maintains the integrity and confidentiality of human resource files and records.
  • Provides clerical support to the HR Manager and President/CEO.
  • Completes Forms I-9, verifies documentation and maintains I-9 files.

Payroll

  • Backup support to payroll including processing, answering employee questions, and distributing checks.

Training

  • Assists with new hire orientation.
  • Monitor training requirements and notify employees when training is due.
  • Arrange to schedule trainings for field employees.
  • Maintain VT Apprenticeship Log Books.
  • Create schedules for In House Apprenticeship Classes.

Events

  • Arranges travel and accommodations for company.
  • Assists with planning and execution of special events, employee recognition events, holiday parties, retirement, anniversary, and birthday celebrations as well as any support during the activities or events.
  • Evaluates the success of each activity, event or outing and identifies opportunities for improvement in the future.

Marketing

  • Helps to create social media campaign / plan for the year to increase recruitment.
  • Order Holiday gifts for customers.

HRIS

  • Provides technical support, troubleshooting and guidance to users.

Recruiting

  • Posting of jobs externally and internally.
  • Assist with reviewing applications and resumes.
  • Schedules interviews with candidates.
  • Assists with recruitment and interview process. Follows up with emails to candidates. 
  • Attend Job Fairs
  • Reviewing background checks and calling check references

General Administrative

  • Evaluate the effectiveness and efficiency of HR processes and procedures, including software requirements
  • Provide management reports as requested
  • Meeting coordination, scheduling, and development of meeting materials.
  • Assist in Manpower Meeting preparation with project managers

Competencies

  • A positive attitude and the ability to function effectively in a team-oriented work environment.
  • Attentive and has the ability to apply what is learned.
  • Good communication skills and organization skills, has the ability to meet deadlines.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Working understanding of Human resource principles, practices, and procedures.
  • Excellent time management skills with a proven ability to meet deadlines.

Qualifications 

  • Ability to function well in a high-paced and at times successful environment.
  • Proficient with Microsoft Office Suite or related software.
  • Bachelor's degree in human resource management or/and equivalent experience.
  • At least two years related experience required.

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