Accounts Payable Administrator

4 weeks ago

Roseville, United States Tim Lewis Communities Inc Full time

Job Type

Full-time

Description

Tim Lewis Communities is a homebuilder with more than 30 years of experience crafting homes of solid value and exceptional appeal for hundreds of satisfied homeowners.

We are looking for an Accounts Payable Administrator with 3-5+ years' of high volume experience to provide accounts payable and general accounting clerical support.

Successful applicant will possess the following experience and skills:

Under general supervision, sorts mail, classifies mail, facilitates invoice approval, posts invoices, generates vendor payments, audits vendor statements, communicates with vendors, audits closed lots, audits the pending invoice register, updates the joint check lien release schedule, and maintains an organized workspace. Additionally, individual will prepare sales journal entries, audit closed lots and isolate budget to actual cost variances for further evaluation, and other general accounting assistance as needed.

Job Duties:

  • Sort incoming mail for company and distribute, organize invoicing received by department/project, review billing package for accuracy and completeness with vendor billing requirements, and route into proper track for approval using established channels.
  • Facilitate import of PO's between Pharaoh and SAGE 300 to ensure integrity of information between software. Research and resolve discrepancies in information.
  • Post unapproved invoices into the pending invoice register or approved invoices into the invoice register using SAGE 300.
  • Analyze and code monthly utility billing ensuring that all utilities are transferred at close of escrow.
  • Review vendor statements on a monthly basis and reconcile to SAGE accounting records. Research discrepancies and work with vendor and TLC personnel to secure resolution.
  • Identify invoices eligible for payment, generate checks (monthly/weekly), assemble voucher packages to be routed for signature, and mail signed checks after confirming vendor's compliance with check release policies.
  • Communicate with vendors via phone or e-mail regarding questions about their account.
  • Maintain the preliminary notice log for new filings received and dispositions via an "Unconditional Final Lien Release" so joint check information can be secured from material suppliers in order to process monthly vendor payments.
  • Populate joint check lien release schedule with supplier releases prior to generating vendor payments and facilitate obtaining progress/final lien releases from all vendors.
  • Maintain an organized work space through daily/weekly filing and proper labeling.
  • Assist Project Accountants by populating sales journal entries for closed lots for import into the accounting records.
  • Audit closed lots at month-end, identify variances between budget and actual costs to forward to Purchasing, and investigate and correct any billing discrepancies identified.
  • Assist with Annual 1099 Preparation Annually
  • Cash Management Deposit Preparation Assistance.
  • Assist with system conversion to paperless approvals and invoicing. Includes testing, reconciliation, resolution, and recommendations for establishing best practices. This will replace time allocated to posting invoices above.
  • Documenting Department Policies and Procedures related to Accounts Payable.
  • Other duties as assigned

Qualified and interested candidates should apply by submitting resume and application

Requirements

High School (GED) plus 3-5 years related experience or equivalent combination of education and experience.

Sage accounting software experience preferred. Proficient in Word, Excel, Outlook.

High attention to detail.

Able to manage vendor accounts and full cycle AP duties; including identifying, researching, and resolving account issues.

Hourly wage based on experience and ability.

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