Accounts Payable Specialist

2 weeks ago

Eagle, United States Cascadia Healthcare Full time

Job Type

Full-time

Description

The Accounts Payable Specialist will assist the Accounts Payable Team in coding invoices within the system and support multi-facilities accounts payable functions, as well as performing additional duties as needed within the Accounting Department. The ideal candidate will have a solid general accounting/bookkeeping background. The desire to understand the larger financial picture and ability to handle confidential information is critical to this position.

Responsibilities:

  • Full cycle accounts payable to include data entry of invoices, reviewing invoices input by field AP personnel, checking for accuracy and proper/consistent facility and G/L classification
  • Process all incoming accounts payable invoices (overhead expenses, expense reports, rents, etc.) in a timely manner
  • Process and apply credit memos in the accounting software and communicate the applied credits to the vendor
  • Responsible for the review of accuracy, appropriateness and legitimacy of invoices submitted for payment
  • Timely research and resolution of any issues or discrepancies relating to invoices and expense reimbursements
  • Assist the AP Coordinator with the AP weekly check run including printing checks, obtaining signatures and mailing checks
  • Communicate with vendors regarding status of their account, either written or verbal
  • Timely response to vendors, customers, coworkers and facility calls and emails
  • Review vendor statements and reconcile monthly between accounting system and vendor
  • Assist with monthly close processes
  • Complete understanding of company chart of accounts and appropriate use of accounts
  • Understanding Medicaid/Medicare cost reporting and related appropriate use of accounts
  • Be a resource for the facility approvers, as questions arise regarding the accounts payables system
  • Ensure all invoices are being approved and pushed through the payables system and are ready to be interfaced into the accounting software system
  • Other duties as assigned by manager, which may include:
    • General Ledger reconciliations
    • Special projects - annual financial audit, physical inventory, annual tax prep and filing assistance, budget preparation assistance, intermittent work with independent accounting firm on various accounting related projects
Requirements
  • High school diploma or equivalent required; Business or Accounting degree preferred
  • 2+ Years of full cycle AP experience
  • Ability to multi task
  • Ability to meet deadlines
  • Strong analytical skills, organizational and problem solving skills
  • Detail-oriented with the ability to work in fast paced, often stressful environment
  • Open to change and willing to learn new skills
  • Ability to work diligently with attention to details under minimal supervision
  • Excellent interpersonal, listening, and verbal communication skills
  • Computer skills - Microsoft Office (Word, Excel, Outlook)
  • Overtime may be required
  • Excellent written and verbal communication skills
  • Ability to follow up on pending issues
  • Proficiency with Microsoft Dynamics GP preferred

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