Accounting Assistant

3 weeks ago

Kennesaw, United States National Guard Employment Network Full time
Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Job Description

Accounting Assistant - Kennesaw, GA
ADM Deerland
This is a full-time, Non exempt position.

Position Summary:
General

ADM Deerland has an opening for a full-time Accounting Assistant (Process Coordinator) in the accounting team. This position will be in the Kennesaw office. This job will have flexible hours able to accommodate most schedules. The successful candidate will be engaged in a wide variety of activities focused on finance and controlling processes. The position will utilize many of ADM Deerland's systems, including Ross ERP, Microsoft Office, and AP Smart. The level of work assigned will depend on the abilities and experience of the candidate. Accounting Assistants will potentially have responsibility for additional job functions within the accounting team based on the skillset of the successful candidate.

Education & Experience Requirements:

HS Diploma
Associate Degree in Business or equivalent in completed coursework is preferred.
Three to five years of experience in an accounts payable role.
Experience with purchase orders and 3-way matching.

Job Requirements:

Technical and Performance Skills Desired
Proficient in Microsoft Office Suite (Excel, Word, MS Outlook, etc.)
Proficiency in using accounting software.
Experience with an ERP accounting system is a plus.
Ability to function independently in a deadline-oriented environment.
Problem solving and analytical skills.
Flexible, willing to do what it takes to get the task completed within the given time frame.
Dependable and desire to learn with a positive attitude.
Ability to effectively communicate, facilitate, and cross-train.
Excellent customer service skills.
Strong attention to detail and accuracy in all work performed.
The ability to adjust to changing work demands and priorities in a fast-paced environment.
Dedication to learning and cultivating new skill sets.
Ability to take initiative to maintain confidentiality, to meet deadlines and to work in a team environment.
Results driven, strong work ethic.

Responsibilities:

Provide outstanding customer service for ADM Deerland's Internal and External Customers by efficiently executing transactional processes.
Effectively plan to define outcomes, identify changes, and implement solutions.
Ensure compliance with all ADM policies and procedures.
Recommend, develop, and implement process and system improvements to continuously improve efficiency and strengthen controls.
Interact with multiple levels of Accounting, IT, Operations, Research & Development and Quality.
Effectively partner with other internal departments to accomplish tasks.
Work efficiently and expediently to accomplish goals.
Proficiently identify essential information required for invoice processing.
Efficiently and expediently accomplish set goals for invoice processing.
Prepare and submit invoices to AP Smart, ADM Deerland's AP automation tool.
Work to identify and correct invoice errors. Review vendor accounts, purchase order, receipt history and AP Smart system to research errors and discrepancies.
Manage company AP Mailbox daily - Prioritize and organize requests, inquiries, vendor setup information, invoices, and statements.
Review vendor statements and weekly GRNI report. Request missing invoices.
Review Open MRO Purchase Order report weekly. Work with requisitioners and warehouse to update receipts as needed for timely processing of PO invoices.
Assist in the following: timely processing of vendor invoices, respond to vendor inquiries and provide updates as needed, weekly payment processing and related tasks, new vendor setup, W-9 management, 1099 processing, monthly and yearly AP Closing process.
Maintain accurate and orderly accounts payable files (electronic and paper).
Maintain recurring payment checklist to ensure timely payments.
Export and review daily PO receipt details and follow up on missing documentation.
Maintain customs documentation, invoices, and support for incoming international shipments. Reconcile monthly payments to US Customs.
ADM Integration - Assist and support reporting and process changes such as the pending integration of New Vendor Add and Utility Bill Management.
Participate in special projects as required and perform other related duties as assigned.

Physical Requirements:

Ability to perform the essential job functions consistently safely and successfully with qualitative and/or quantitative productivity.
Standard office safety regulations.

Excited about this role but don't meet every requirement listed? Studies show that often applicants will self-select out if they don't check every box. We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.

ADM requires the successful completion of a background check.

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