Autobody Parts Coordinator

3 weeks ago

Manassas, United States CARSTAR Manassas Collision Center Full time

JOB SUMMARYThe Parts Coordinator increases the efficiency of the store by ensuring that parts are received, controlled and delivered to appropriate technicians as needed. He/she must be highly organized and must keep excellent documentation, in order to minimize losses. He/she must be able to read and understand the estimate to ensure the parts received match parts ordered and must communicate well with all production and management staff. Participate in daily production/release meetings in order to provide key information to managerial staff.ACCOUNTABILITY & RESPONSIBILITY OF POSITIONReceiving / Inventorying of PartsReceive all parts and verify that the order is accurate and complete and matches vendors invoice (Best practice is to do it while driver is on site to allow any omissions or damage to be noted and shared with management)Mark and store all received parts with proper work order number in an appropriate locationCheck for returned parts for that vendor and make sure you get a parts return slip. Ensure all documentation is delivered to front office managementUpon completion of the repair, return unnecessary parts for credit and document this activityWhere applicable use one parts cart for one work order. On smaller jobs you may be able to use plastic totes that can be stored in the trunk of repaired vehiclesCommunication with Production and Management StaffUpon receipt of correct parts, photo copy invoice - 2 copies 1 copy to payables file and 1 copy for RO packageCompare vendor invoice against estimate for accuracy of parts received*Advise Store Manager so that vehicle can be scheduled and moves file to parts in call customer slot. If parts are incorrect, notify Store Manager immediately so that any delays can be communicated to customer and/or insurance companyScheduled In / W.I.PEach morning, after production meeting, parts coordinator will ensure that incoming vehicles parts carts/totes are loadedAfter vehicle has been checked in and delivered to production area, parts coordinator moves vehicle to the assigned stallMap out the vehicle by checking estimate and listing any sublets or special items/services, assigned technician body / prep, target datesMove parts tote or parts cart to the assigned stallNotify appropriate technician upon positioning of job1PM one-on-one with each body, prep and paint techs and document supplement sheet, report to management with any supplements, delays or parts issuesMaterials and Safety ManagementMaintain a safe and clean environment in which to work that reflects the working conditions of the companyAdopt working habits that are in accordance with the Company Employee Policy ManualEXPERIENCE/SKILL REQUIREMENTSFunctional/Technical Knowledge Knowledge of Mitchell / Audatex / ReynoldsSkills and Abilities Required Work independently without close supervisionWorks well with others & positive work ethicFlexible/adaptable to constant changeHighly organized; ability to handle multiple concurrent assignmentsAbility to prioritize, organize and plan work under own initiativeStrong communication skills (reading, writing, speaking, listening)Motivated and follows instructionsWorks well under pressureOCCUPATIONAL QUALIFICATIONSPhysical RequirementsGeneral physical skills (carrying, lifting 100 lbs, standing, sitting, walking, reaching)Driving, must have a valid licenseOn-the-job exposure to the following elementsFumesDirtChemicals/ToxinsHazardsHeat/ColdNoise* Duties subject to change#J-18808-Ljbffr

by Jobble

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