Accounts Payable Specialist
3 weeks ago
Vaco is working with a great company looking to add an AP Specialist to their team
Job Title: Accounts Payable Specialist
*Experience in processing AP required (1-3 years+)
*Preferred high volume AP experience (400+ weekly invoices processed)
Job Summary:
The Accounts Payable Specialist is responsible for managing the accounts payable process within the organization. They handle the timely and accurate processing of invoices, ensuring payments are made promptly while adhering to company policies and procedures. This role requires strong attention to detail, organizational skills, and the ability to collaborate effectively with internal and external stakeholders.
Responsibilities:
Invoice Processing:
Receive and review invoices from vendors, ensuring accuracy and completeness. Code invoices with appropriate general ledger account codes and obtain necessary approvals for payment.
Payment Processing:
Prepare and process payments, including checks, electronic transfers, and ACH transactions. Verify payment terms and ensure timely disbursement of funds to vendors.
Vendor Management:
Maintain vendor records, including contact information, payment terms, and banking details. Address vendor inquiries and resolve any issues related to invoices or payments.
Expense Reporting:
Review employee expense reports for accuracy and compliance with company policies. Process expense reimbursements and reconcile credit card statements.
Month-end Close:
Assist with month-end closing activities, such as reconciling accounts payable sub-ledger to the general ledger, preparing accruals, and generating financial reports.
Compliance:
Ensure compliance with company policies, as well as local, state, and federal regulations related to accounts payable processes and taxation.
Process Improvement:
Identify opportunities to streamline accounts payable processes, improve efficiency, and enhance internal controls. Implement best practices to optimize the AP function.
Communication:
Collaborate with internal stakeholders, including procurement, finance, and department heads, to resolve payment discrepancies, address vendor issues, and facilitate the procurement-to-pay process.
Documentation:
Maintain accurate and organized records of invoices, payments, and related documentation. Prepare audit schedules and support internal and external audits as needed.
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