Business Support Specialist

2 weeks ago

Naples, United States Select Development Group Full time

Select Development Group, a well-established General Contractor based in Southwest Florida, seeks an experienced Business Support Specialist to join our dynamic team. The position requires a highly motivated individual with exceptional communication, attention to detail, and organizational skills. Our company is committed to promoting a positive work culture, encouraging team building, and ensuring that our team members excel at their work while finding joy and fulfillment in their endeavors. We value professionalism, innovation, and collaboration and seek someone passionate

About Us

Select Development Group proudly operates from its strategically located offices in Naples and Estero, Florida. Our extensive portfolio encompasses various projects prominently situated throughout the Southwest Florida region. With residential and commercial construction expertise, we provide a comprehensive suite of services tailored to meet our valued clients' unique needs and desires. At Select Development Group, we pride ourselves on providing exceptional services to our clients with unwavering commitment and confidence.

Duties and Responsibilities

• Learn and apply Select Development Group standard operating procedures to any work completed

• Welcome and assist all visitors in identifying the purpose of their visit and courteously guide them to the appropriate department

• Answer incoming phone calls, respond to voicemails, and respond to emails in a prompt, professional manner

• Provide administrative assistance, such as drafting and editing emails, memos, calendars, appointment reminders, and other communications on behalf of executives

• Provide administrative support such as setting up filing systems, data entry, typing, copying, ordering

office supplies, and other general office duties to assist the team with agendas and appointments

• Maintain accurate, comprehensive records

• Organize meetings and events, including scheduling, sending reminders, and preparing the meeting space

• Assist with onsite meetings by taking detailed notes and providing recaps to attendees and executives

• Cultivate solid and meaningful relationships with community leaders and local government bodies

• Acquire all information for new vendors/subcontractors/suppliers promptly to maintain project schedules while maintaining organization within Buildertrend

• Assist with new vendor set-ups and certificates of insurance

• Responsible for submitting and tracking all permits and providing frequent status updates

• Aiding with the creation or editing of submittal logs

• Establishing and monitoring direct material purchases, commitments, and direct purchase orders

• Working closely with the project teams to assemble and collect all closeout documents

• Coordinating and maintaining job-specific resources, such as the job site trailer, office, company vehicles, maintenance, supplies, and plans

Requirements

Requirements and Qualifications

• Detail-oriented mindset with a positive "can-do" attitude

• Outstanding communicator: able to synthesize complex information into simple, actionable insights and communicate technical building processes with construction and non-construction team members equally

• Commitment to providing a positive experience for all project stakeholders, clients, design professionals, subcontractors, and team members

• Strong personal integrity and the highest ethical standards

• Able to function in a positive, friendly, high-energy, and collaborative environment

• Commitment to mastering and developing your career and personal goals through continual learning opportunities such as Buildertrend Academy

• Passionate about learning and applying new technologies, concepts, and innovative solutions.

• Entrepreneurial team player who can multitask, work well under pressure, and efficiently meet deadlines

• Proficient computer skills in Microsoft Office Suite, DocuSign, and Bluebeam

• Ability to read plans and building specs

• Familiarity with permitting systems

• 2+ years of experience in a construction-related industry preferred

• A degree in construction management or business administration is preferred

• Strong understanding of OSHA and other pertinent laws and regulations

• Notary Public (within 30 days)

• Buildertrend Certification (within 30 days)

• Bluebeam Certification (within 30 days)

• Valid driver's license

• Ability to pass a background check

• Authorized to work in the United States

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