Project Manager I

2 weeks ago

Knoxville Tennessee, United States Eurofins USA Environment Testing Full time
Job Description

This is an entry level position into the area of project management. The Project Manager I (PM I) is accountable for coordinating and managing clients’ projects through all phases of laboratory operations, including project set-up and maintenance, login review, communication of analytical issues, client account maintenance, reporting, invoicing, bottle orders, client pickups, and identification of work share facilities. The PM I role fosters and develops client relationships in support of the laboratory mission.

Essential Duties and Responsibilities:

Project set-up

Project review in LIMS

Sets up project

Adds any project notes (special reporting and invoicing instructions, etc.)

Reviews project documentation

Adds any project documentation to central repository

Sets up client for Total Access

Manages purchase orders, task orders, contracts, and change order requests

Verifies that lab compound lists and limits meet project requirements for new projects not quoted

Adds any project specific limits / lists to LIMS

Deliverable assignment and delivery route

For new projects not quoted, confirms that EDD format is available (deliverable assignment and delivery route). Submits a helpdesk ticket for any new formats needed.

Communicates project details to operations

Initiates project kick off call with client and pertinent staff, if needed

Engages work share labs, service centers, and non-Eurofins locations as needed for new projects not quoted

Works with operations to ensure adequate capacity for incoming work (forecasting)

Provides updates to operations on upcoming work

Familiarity with state and national program requirements as it pertains to work mix

Create bottle orders

Schedules courier or field sampler, if needed

Confirms non-Eurofins subcontract labs are on the approved list and set-up as vendors for new work

Confirms non-Eurofins subcontract labs are on the approved list and set-up as vendors for existing work

Initiates approval process for any subcontract labs not on the approved list

Generates subcontract paperwork

Generates accounting software requisition when sending subcontract samples

Verifies that lab certification meets project requirements

Verifies that lab compound lists and limits meet project requirements for new quotes

For new quotes confirms that EDD format is available (delivery assignment and delivery route). If a new format is needed, submits

For new quotes confirms that EDD format is available (delivery assignment and delivery route). If a new format is needed, submits a helpdesk ticket

Engages work share labs, service centers, and non-TA locations as needed for new quotes

Provides supporting documentation to client as needed (contact list, bottle table with preservation, etc.)

Sample Receipt

Communicates any issues to clients for duration of project

Manages incoming work for Rush and short holds

Reviews log-in

Resolves log-in issues with client

Informs client of any log-in discrepancies

Sets samples to “available” after review

Sends client sample receipt confirmation

Reviews draft invoice

Confirms that any client needed information (purchase order, project number, etc.) is recorded in LIMS for invoicing

Reporting

Client specific report requirements

Reviews job list daily and manages due dates

Communicates any expected delays to clients before the job due date

Confirms any data anomalies (filtered > dissolved, deviations from historicals, etc.) with operations before submitting to client 

Reviews reports and EDDS before issuing to the client

Confirms correct report format and EDD format is used

Creates and issues final report by client due date

Issues final data packages

State reporting forms and submission

DMR forms

EDD checkers

Data upload

Compiles case narratives

Invoicing

Sets up delivery route

Reviews final invoice before issuing to client

Generates credit/debit memos as needed

Submits credit/debit memos for approval

Submits approved credit/debit memos to client, if needed

Submits revised invoices

Initiates follow up calls to confirm correct invoicing

Works with collections on A/R follow up

Regular review of A/R status

Client set-up

Work with CSM to communicate lab capabilities to the client

Requests new client review

Confirms sales assignments with Business Development Manager

Takes new quote requests from clients

Reviews client contract requirements / coordinates review.

Reviews purchase orders

Submits purchase orders for approval and returns approved orders to client

Follows up on client terms and credit limit

Account Maintenance

Follow up calls and visits with clients

Provides technical support as needed

Uses company resources to follow up on client requests

Familiarity with company capabilities and key contacts

Forward opportunities and leads to sales

Forecasts upcoming work

Asks for the next opportunity

Area of responsibility (air, regulations, etc.)

Submits client complaints and participates in correction action / follow up as needed

Communicates client issues/complaints to sales

Follows up on client requests

Supports the follow up of quotes/bids for tracking purposes

Quotes & Proposals

Initiates project QAPP review with operations, QA, and subcontract labs as needed

Initiates technical support from operations as needed (special requests, method development, technical review, etc.) 

Quote generation and approvals

Reviews client quote requests for capabilities, certifications, scope

Confirms client contracts (if applicable) and pricing

Determines lab placement for the work

Confirms that lab certification meets project requirements

Confirms that lab compound lists and limits meet project requirements

Creates quotes

Submits quotes for approval

Sends quotes to client

Forecasts quotes

Provides QAPP / SOW information to the client as needed

Updates status in LIMS

  • Project Manager II

    1 week ago

    Knoxville, Tennessee, United States Pilot Company Full time

    Job Description This is not a remote or Hybrid position. This position is on-site 5 days a week in Knoxville, TN.  The primary purpose of the IT Project Manager II at Pilot is to lead, oversee and ensure the successful management and delivery of single or multiple IT projects. Factors such as scope, time, resources and cost may require...

  • Project Manager II

    1 week ago

    Knoxville, Tennessee, United States Pilot Company Full time

    Job Description This is not a remote or Hybrid position. This position is on-site 5 days a week in Knoxville, TN.  The primary purpose of the IT Project Manager II at Pilot is to lead, oversee and ensure the successful management and delivery of single or multiple IT projects. Factors such as scope, time, resources and cost may require dynamic change...

  • Sr Project Manager

    1 week ago

    Knoxville, Tennessee, United States Pilot Company (SSC) Full time

    Job Description The primary purpose of the Senior IT Project Manager at Pilot is to lead, oversee and ensure the successful management and delivery of single or multiple complex IT projects (e.g., software development and implementation), and at times a program of related IT projects. Project factors such as scope, time, resources and cost may require...

  • Sr Project Manager, Blackbelt Continuous Improvement

    3 weeks ago

    Knoxville, Tennessee, United States Pilot Company Full time

    Job Description This Black Belt position will be focused on driving continuous improvement by leveraging Lean Six Sigma methodologies to identify inefficiencies, develop improvement strategies, and drive operational excellence. Essential Functions Process Improvement Lead two lean six sigma projects annually with measured benefits Manage projects and...

  • Project Controller

    2 weeks ago

    Knoxville, Tennessee, United States Hitachi Zosen Inova Full time

    Job Description Responsible for revenue and margin recognition, the monthly update of project plan values and progress (POC) in line with internal control requirements Monitoring of cost of sales and analysis of deviations from the project plan Provides regular project forecasts / cost to complete (revenue, cost, margin) and updates of project cash flow...

  • Accountant I, Accounts Receivable

    1 week ago

    Knoxville, Tennessee, United States Pilot Company (SSC) Full time

    Job Description The purpose of this job is to classify, examine, and analyze accounting records, prepare related financial reports and statements for management, and handle moderately complex accounting duties. In this role you will:  Perform general accounting activities including the preparation, maintenance, and reconciliation of ledger accounts and...

  • Project Administrator

    4 weeks ago

    Knoxville, United States FLEX Deployment Solutions Full time

    Job DescriptionJob DescriptionProject AdministratorPOSITION INFORMATIONPosition Summary/Purpose:Work directly with Site Acquisition Specialist, Project Coordinator, and Project Manager to assist in all phases of current projects.Quality control of deliverables and documents, data entry into project management database and providing assistance to the project...

  • Coordinator I, Government Affairs

    1 week ago

    Knoxville, Tennessee, United States Pilot Company (SSC) Full time

    Job Description This is an in office position. The ideal candidate must live in or around Knoxville, TN. The Government Affairs Coordinator will work closely with Government Affairs Management Team to implement and develop processes and be responsible for executing and supporting Pilot public policy and compliance initiatives at the federal, state, and...

  • Patient Service Rep I

    4 weeks ago

    Knoxville, Tennessee, United States Covenant Health Full time

    Overview:     Patient Service Representative, Center for Reproductive Medicine & Pelvic Pain PRN/OCC, Hours vary, Day shift   Covenant Medical Group is Covenant Health’s employed and managed medical practice organization, with more than 300 top Physicians and providers spanning the continuum of care in 20 cities throughout East Tennessee....

  • Patient Service Rep I

    2 weeks ago

    Knoxville, Tennessee, United States Covenant Health Full time

    Overview:   Patient Service Representative, Float Pool  Full time, 80 Hours per pay period, Day shift   Covenant Medical Group is Covenant Health’s employed and managed medical practice organization, with more than 300 top Physicians and providers spanning the continuum of care in 20 cities throughout East Tennessee. Specialties include cardiology,...

  • F&I Manager

    4 weeks ago

    Knoxville, United States Grayson Automotive Full time

    Job DescriptionJob DescriptionGrayson Automotive is seeking an Experienced F&I Manager!F&I Manager is responsible for providing financing options and selling warranties and other aftermarket products to customers. The person must be knowledgeable with all programs offered by the manufacturer as well as other products and services. The manager must follow all...

  • F&I Manager

    2 weeks ago

    Knoxville, United States Grayson Automotive Full time

    Job DescriptionJob DescriptionGrayson Automotive is seeking an Experienced F&I Manager!F&I Manager is responsible for providing financing options and selling warranties and other aftermarket products to customers. The person must be knowledgeable with all programs offered by the manufacturer as well as other products and services. The manager must follow all...

  • Project Manager

    2 weeks ago

    Knoxville, United States Bowen Engineering Full time

    WHAT WE DO: Bowen is an employee-owned national construction company that works primarily in the Water, Wastewater, Industrial and Energy sectors. Regularly listed as one of ENR's top 50 environmental contractors, Bowen works on projects that improve the quality of the air we breathe and the water we use every day. When you turn on the faucet, flush the...

  • Contract Manager

    2 weeks ago

    Knoxville, Tennessee, United States Hitachi Zosen Inova Full time

    Job Description Provide client and supplier/subcontractor support for execution of multiple projects in the United States, Canada, and other locations as necessary Analyze, evaluate, and resolve diverse matters, commercial customers, partners, suppliers, subcontractors, and government agencies Prepare, assert, participate in, and process claim...

  • Analyst I, Facility Revenue

    3 days ago

    Knoxville, Tennessee, United States Pilot Company (SSC) Full time

    Job Description The purpose of this job is to provide and analyze strategic data to Facility Revenue leaders with information, trends and reporting to make informed business decisions. Essential Functions Evaluate, analyze and review performance trends for Facility Revenue Use Tableau and other data visualization tools to provide daily, weekly, and...

  • Manager, PMO

    1 week ago

    Knoxville, Tennessee, United States Pilot Company (SSC) Full time

    Job Description A Manager in the IT PMO has the primary responsibilities of: leading and developing a team of Project Managers, Business Analysts and Scrum Masters; ensuring the successful management and delivery of complex IT projects (e.g., software development and implementation) and programs; supporting budgeting, contract and vendor management...

  • Project Manager

    2 weeks ago

    Memphis, Tennessee, United States Physicians Postgraduate Press, Inc. Full time

    Who We Are::   Physicians Postgraduate Press, Inc. is seeking a detail-oriented and organized project manager to oversee print, digital, and video projects for our mental health medical journal and website. In this role, you will be responsible for successfully bringing projects from start to finish. We are seeking a motivated candidate with self-starting...

  • Project Manager

    2 weeks ago

    Knoxville, United States Cummings Full time

    SUMMARY The Project Manager coordinates all aspects of their designated area/team with developers, general contractors and managers. The Project Manager manages projects by setting expectations with clients and installers/subcontractors for scheduling, budget, and project scope. ESSENTIAL DUTIES AND RESPONSIBILTITIES include the following. Other duties may...

  • Accountant I, Income Tax

    3 weeks ago

    Knoxville, Tennessee, United States Pilot Company Full time

    Job Description In this role, you will work under moderate supervision, prepare and file federal, state, and local income tax returns with a focus on flow-through taxation. Prepare federal, state, and local income tax returns with a focus on flow-through taxation (i.e., S Corporations, Partnerships) Prepare responses to notices and audit information...

  • Project Manager II

    6 days ago

    Smyrna, TN (Tennessee), United States franke Full time

    About Franke We, the Franke company with its three divisions, are a world's leading supplier of products and services for domestic kitchens, the professional foodservice systems and the convenience store sector as well as for professional coffee making. With around 60 companies, we are at home on five continents. Over 8,000 employees constantly take on...