Senior Purchasing Analyst

4 weeks ago


New York County New York, United States Publicis Groupe Full time
Job Description

Summary and Scope of Position:

The Senior Purchasing Analyst (PA) is responsible for the creation and routing of Purchase Orders. The PA will also approve workflow of the vendor invoice for vendor payments.

Responsibilities:

Receive purchase order requests sent to group email

Create purchase orders in SAP system,

Match vendor invoices to purchase orders in Altair

Investigate invoice discrepancies; check shipping and freight backup

Check bank details, tax if applicable, postings, and documents for correct data entry, mathematical accuracy, and proper coding

After audit of invoices, ensure authorizations are received from Agency through routing of invoices through Query in the Process Director.

Approve invoices for payment and ensure receipt from vendors

Work with vendors to ensure invoicing requirements are met

Review and follow up on all open PO's with past due delivery dates

Other/General

Liaison between BI Billing Team and Account Team relative to the purchasing, payment processes, jobs need to be researched to make sure PO is being set up correctly (billable/non-billable)

Process owner for accounts payable documents, system monitoring and reporting

Work as a Team to prioritize requests

Help gather reports and identifying errors

Identify opportunities for process improvements; and will escalate issues

Help with client audits and compilation and review of documents


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