Event Sales Coordinator

4 weeks ago


Brooklyn New York, United States Happier People Management Full time
We are looking for an experienced and well-organized Event Sales Coordinator to work directly with the Events Sales Director. Excellent communication and attention to detail skills are vital in this role, as our success depends on meeting our client's tailored requirements. The successful candidate will become the point of reference for colleagues and customers by keeping schedules and providing feedback, documentation, and information. The goal is to facilitate the team’s activities so as to maximize their performance and the solid and long-lasting development of the company.

The ideal candidate will quickly be able to adapt to the brand, values, and culture of the company, evoking passion and excitement for the process in all involved while providing an upbeat and positive client and team experience. Because we are a small team, we all wear many hats and are happy to roll up our sleeves and lend a hand whenever needed. Can-do attitudes and respectful, inclusive outlooks are greatly valued and expected of all team members.

Responsibilities

Coordinate and manage schedules; schedule site visits and calls

Promptly respond to all incoming leads with relevant information

Update documents, listings, and correspondences. Work closely with the Events Sales Director

Support with walkthroughs, event planning, and other needs as they arise

Support in planning events with attention to financial and time constraints

Organize and update the lead database

Respond to customer and client inquiries

Perform clerical duties

Store and sort financial and non-financial data in electronic form and present reports

Inform clients of unforeseen delays or areas of opportunities

Monitor the team’s progress, identify shortcomings, and implement improvements

Understand requirements for each event

Research vendors (catering, decorators, musicians, etc.) and choose the best combination of quality and cost

Support in managing all event operations (preparing venue, invitations, etc.)

Do final checks on the day of the event (e.g. tables, technology) to ensure everything meets standards

Oversee event happenings and act quickly to resolve opportunities

Convey information in a professional and courteous manner

Ensure adherence to laws and policies

Requirements

Experience as a sales coordinator or in other administrative positions will be considered a plus

Excellent verbal and written communication skills

A proven track record of organizing successful events

Well-organized and responsible with an aptitude in problem-solving

Able to work in dynamic environments

Excellent computer skills

Tripleseat

MS Office

Google Suite

Indesign

Benefits

Health Care Plan (Medical, Dental & Vision) for qualified employees

Paid Time Off (Vacation, Sick & Company Observed Holidays) for qualified employees

Family Leave (Maternity, Paternity) for qualified employees

Training & Development

Referral Program



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