Event Sales Coordinator
4 weeks ago
The ideal candidate will quickly be able to adapt to the brand, values, and culture of the company, evoking passion and excitement for the process in all involved while providing an upbeat and positive client and team experience. Because we are a small team, we all wear many hats and are happy to roll up our sleeves and lend a hand whenever needed. Can-do attitudes and respectful, inclusive outlooks are greatly valued and expected of all team members.
Responsibilities
Coordinate and manage schedules; schedule site visits and calls
Promptly respond to all incoming leads with relevant information
Update documents, listings, and correspondences. Work closely with the Events Sales Director
Support with walkthroughs, event planning, and other needs as they arise
Support in planning events with attention to financial and time constraints
Organize and update the lead database
Respond to customer and client inquiries
Perform clerical duties
Store and sort financial and non-financial data in electronic form and present reports
Inform clients of unforeseen delays or areas of opportunities
Monitor the team’s progress, identify shortcomings, and implement improvements
Understand requirements for each event
Research vendors (catering, decorators, musicians, etc.) and choose the best combination of quality and cost
Support in managing all event operations (preparing venue, invitations, etc.)
Do final checks on the day of the event (e.g. tables, technology) to ensure everything meets standards
Oversee event happenings and act quickly to resolve opportunities
Convey information in a professional and courteous manner
Ensure adherence to laws and policies
Requirements
Experience as a sales coordinator or in other administrative positions will be considered a plus
Excellent verbal and written communication skills
A proven track record of organizing successful events
Well-organized and responsible with an aptitude in problem-solving
Able to work in dynamic environments
Excellent computer skills
Tripleseat
MS Office
Google Suite
Indesign
Benefits
Health Care Plan (Medical, Dental & Vision) for qualified employees
Paid Time Off (Vacation, Sick & Company Observed Holidays) for qualified employees
Family Leave (Maternity, Paternity) for qualified employees
Training & Development
Referral Program
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