Accounts Payable Assistant
2 weeks ago
The Accounts Payable Assistant works with receiving Accounts Payable invoices, reviewing invoices before payment is issued, and customer service inquiries. This position supports multiple office locations and various departments within the company.
Responsibilities and Essential Duties include the following (other duties may be assigned):
Prepare vendor invoices and other various documents for scanning
Scan and index vendor invoices and other documents
Download and process vendor invoices into imaging system to include routing invoices to the correct job or department
Match payment information (check run reports) to source documents (i.e., invoices, subcontractor payment applications, check requests)
Validate invoices before they are processed for payment
Research invoices in various OnBase queues and determine the appropriate course of action
Identify and research exceptions which may have occurred during check run validation
Coordinate mailing of checks daily
Review and research vendor statements on a regular basis
Review expired SmartPay credit card payments and stale dated checks on a quarterly basis to support the Unclaimed Property process
Respond professionally and timely to employee and vendor correspondence and inquiries that are delivered via our customer service line and/or shared email box
Make SmartPay credit card payments by phone or online payment portal for select vendors not handled by Corpay’s Pay for You
Support Project Accountants as needed
Maintain accounts payable files
Assist with identifying process improvements and/or efficiency gains with the Accounts Payable payment process
Assist with training interns and new hires on A/P processes
Education - Skills - Knowledge - Qualifications & Experience:
High School Diploma required
Minimum of 1 year experience in an office environment- accounting, banking or finance department experience preferred
Ability to work in a team environment
Excellent interpersonal and customer service skills
Attention to detail and strong organizational skills
Ability to meet deadlines in a fast pace environment
Excellent research and problem-solving skills
Experience with Microsoft applications
Ability to input data via 10 keypad at high level of proficiency
The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Brasfield & Gorrie is an EEO/AA Employer M/F/V/D.
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