Admin Assistant II
1 month ago
The Judge Group is searching for a mid-level Administrative Assistant. As a Mid-Level Administrative Assistant, you will play a crucial role in supporting the efficient operation of your organization by providing administrative and clerical assistance to various departments or teams. You will be responsible for performing a wide range of administrative tasks, ensuring smooth workflow, and contributing to the overall productivity of the organization. Successful candidates will possess excellent administrative skills, attention to detail, and the ability to contribute positively to the workplace's overall efficiency and professionalism.
Responsibilities:
Essential Responsibilities
Calendar Management: Schedule and coordinate meetings, appointments, and conference calls for managers or teams. Ensure calendars are up-to-date and well-organized.
Communication: Act as a liaison between internal departments and external stakeholders. Handle incoming calls, emails, and messages, and respond or redirect them appropriately.
Document Management: Prepare, edit, and proofread documents, reports, presentations, and correspondence. Maintain organized filing systems, both physical and digital.
Travel Arrangements: Arrange travel plans, including booking flights, hotels, transportation, and creating itineraries for business trips.
Office Supplies: Monitor and replenish office supplies, ensuring that necessary materials are always available.
Data Entry: Accurately enter and maintain data in spreadsheets, databases, and other software systems.
Meeting Support: Assist in preparing meeting materials, including agendas, presentations, and meeting minutes. Ensure meeting rooms are set up and equipped as needed.
Expense Tracking: Manage and track expense reports, ensuring timely submission and reimbursement for staff.
Visitor Management: Greet and assist visitors, clients, or vendors. Ensure a welcoming and professional reception area.
Administrative Projects: Collaborate on special projects or tasks as assigned, which may include research, data analysis, or process improvement initiatives.
Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
Multitasking: Prioritize and manage multiple tasks simultaneously to meet deadlines efficiently.
Qualifications:
Qualifications:
Education: A high school diploma or equivalent is required. Additional administrative or business-related education is a plus.
Experience: Typically, 2-5 years of relevant administrative experience is preferred. Experience with office software and systems is essential.
Computer Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Organizational Skills: Strong organizational and time-management skills to handle multiple tasks effectively.
Communication Skills: Excellent written and verbal communication skills. Attention to detail is crucial.
Professionalism: Maintain a professional demeanor and appearance at all times.
Adaptability: Ability to adapt to changing priorities and handle unexpected situations.
Team Player: Work collaboratively with colleagues and support various departments as needed.
Problem Solving: Demonstrate problem-solving abilities and a proactive approach to tasks.
-
Dispatcher/Office Admin
1 week ago
Vienna, United States Ascend Recruiting Partners Full timeAbout the job Dispatcher/Office Admin Role: Dispatcher/Office AdminIndustry: TransportationLocation: Vienna, GAHourly Rate: $18-$22.00Remote or Hybrid Options: NONE-Work in the officeType: Full-time/Non-Exempt/BenefitsOverview:The Non-Emergency Dispatcher & Office Administrator will own all aspects of the transactional logistics schedule and office...
-
Dispatcher/Office Admin
1 week ago
Vienna, United States Ascend Recruiting Parnters Full timeJob DescriptionJob DescriptionRole: Dispatcher/Office AdminIndustry: TransportationLocation: Vienna, GAHourly Rate: $18-$22.00Remote or Hybrid Options: NONE-Work in the officeType: Full-time/Non-Exempt/BenefitsOverview:The Non-Emergency Dispatcher & Office Administrator will own all aspects of the transactional logistics schedule and office responsibilities...
-
Admin Assistant
3 days ago
Vienna, Virginia, United States Marriott International Full timeAdditional Information SalesJob Number Job Category AdministrativeLocation Tysons Corner Marriott, 8028 Leesburg Pike, Vienna, Virginia, United States VIEW ON MAP Schedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPOSITION SUMMARYEnter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to...
-
System Administrator/Engineer Level
3 days ago
Virginia Beach, United States Innovative Management & Technology Services Full timeCompany Overview: Join a fast-growing company highly experienced in cyber security, cloud computing, virtualization, big data analytics, and project management! IMTS offers competitive compensation, excellent benefits including tuition reimbursement and employer-contributed 401K, and referral bonuses. We work with the best customers on-site at top government...
-
Office Assistant II
3 days ago
Virginia Beach, United States City of Virginia Beach, VA Full timeThe City of Virginia Beach Department of Human Services is seeking a talented Office Assistant II for it's Child Welfare program. The Office Assistant II will provide administrative and clerical support to internal staff within the Child Welfare teams. This position will complete notetaking and Family Partnership scribe duties, provide notary services for...
-
Salesforce Admin
3 days ago
Virginia Beach, United States Evertree Insurance LLC Full timeJob DescriptionJob DescriptionDescription:The Position: We are seeking a highly skilled and experienced Salesforce Admin/Developer to join our dynamic team. The ideal candidate should have a strong background in Salesforce development, with a focus on both declarative and imperative programming. The candidate should also possess a deep understanding of...
-
Junior Agency Representative/Admin
2 weeks ago
Virginia Beach, United States Fidelity National Financial Full timeOverview Fidelity National Financial, Inc. (NYSE: FNF) is seeking a Junior Agency Representative/Admin. to join its Virginia Beach, VA office. FNF is a leading provider of title insurance and transaction services to the real estate and mortgage industries. FNF is the nation's largest title insurance company through its title insurance underwriters - Fidelity...
-
Admin Assistant
1 month ago
Virginia Beach, United States DBS Staffing Services, Inc. Full timeJob DescriptionJob DescriptionDBS Staffing Services, Inc. is seeking an organized and detail-oriented Administrative Assistant to join our client . . As a family-owned staffing company, we are dedicated to finding quality employment candidates and matching their talents to our clients. As an Administrative you will assist the office manager with daily...
-
Admin Assistant
1 month ago
Virginia Beach, United States DBS Staffing Services, Inc. Full timeDBS Staffing Services, Inc. is seeking an organized and detail-oriented Administrative Assistant to join our client . . As a family-owned staffing company, we are dedicated to finding quality employment candidates and matching their talents to our clients. As an Administrative you will assist the office manager with daily responsibilities. Strong...
-
Admin. Assistant
1 month ago
Virginia Beach, United States Jan-Pro of Raleigh Full timeJob DescriptionJob DescriptionYou will be the first impression of the company over the phone as well as at front desk reception by answering phone in a professional manner as well as greeting all guests and co-workers.This position is responsible to manage all aspect of good office management practices, with excellent verbal and written communication and...
-
Director II Compliance
3 weeks ago
Virginia, United States Elevance Health Full timeDirector II Compliance Location: This position will work a hybrid model (remote and office). The Ideal candidate will live within 50 miles of one of our Elevance Health PulsePoint locations. Carelon Health is a proud member of the Elevance Health family of brands, offering clinical programs and primary care options for seniors. We are a team of committed...
-
Software Engineer II
4 days ago
Virginia Beach, United States ISHPI Information Technology Full timeOverview ISHPI is currently seeking outstanding candidates in support of the Navy Warfare Development Center to provide support for helpdesk, application, database web development and maintenance support. Responsibilities This role will be responsible for analyzing and studying complex system requirements by utilizing research, discovery and development...
-
Project Engineer II
3 days ago
Virginia, United States Rocket Lab Full timeNEUTRON Neutron is a medium lift launch vehicle capable of delivering the mega constellations of tomorrow, high assurance payloads, and human spaceflight. As a highly reusable launch platform, Neutron will deliver a highly cost-effective and reliable launch solution leveraging Rocket Lab’s proven execution history with the Electron program. If you’re...
-
Systems Administrator/Engineer
1 week ago
Vienna, United States Shuvel Digital Full timeDescription: We are looking for a Mid level Systems Administrator/Engineer that can come in to take ownership of day-to-day operations. You will partner with additional teams within Navy Federal Credit Union to protect the Navy Federal brand, data, and IT assets from cyber-based threats by deploying, configuring, managing, and maintaining...
-
Systems Administrator/Engineer
2 days ago
Vienna, United States Shuvel Digital Full timeDescription: We are looking for a Mid level Systems Administrator/Engineer that can come in to take ownership of day-to-day operations. You will partner with additional teams within Navy Federal Credit Union to protect the Navy Federal brand, data, and IT assets from cyber-based threats by deploying, configuring, managing, and maintaining...
-
Electrician II
3 weeks ago
Virginia Beach, United States City of Virginia Beach, VA Full timeJoin the City of Virginia Beach Public Works team as an Electrician II! An Electrician II will perform a variety of electrical maintenance and construction tasks. This is a safety sensitive position; you must successfully complete a pre-employment physical and pass a mandatory drug test. Electrician II - Minimum starting salary: $45,300.90/annually,...
-
Executive Administrative Assistant
2 weeks ago
Vienna, United States Seneca Resources Full timeOne of our top clients is hiring an Executive Admin.Location: Hybrid in Vienna, VA or Pensacola, FL. In-office requirement: 2x a week or 8x a monthJob Description:Need someone strong, who can manage calendars and work with auditors and executivesWill prefer someone who has worked with VP's & C level executivesProficient level in all of MS suitesGreat...
-
Executive Administrative Assistant
2 weeks ago
Vienna, United States Seneca Resources Full timeOne of our top clients is hiring an Executive Admin.Location: Hybrid in Vienna, VA or Pensacola, FL. In-office requirement: 2x a week or 8x a monthJob Description:Need someone strong, who can manage calendars and work with auditors and executivesWill prefer someone who has worked with VP's & C level executivesProficient level in all of MS suitesGreat...
-
Executive Administrative Assistant
2 weeks ago
Vienna, United States Seneca Resources Full timeOne of our top clients is hiring an Executive Admin.Location: Hybrid in Vienna, VA or Pensacola, FL. In-office requirement: 2x a week or 8x a monthJob Description:Need someone strong, who can manage calendars and work with auditors and executivesWill prefer someone who has worked with VP's & C level executivesProficient level in all of MS suitesGreat...
-
Security Engineer II
4 weeks ago
Virginia, United States Paragontech Full timeThe Security Engineer II provides technical support in the areas of vulnerability assessment, risk assessment, network security, product evaluation, and security implementation. Responsible for designing and implementing solutions for protecting the confidentiality, integrity and availability of sensitive information. Provides technical evaluations of IT...