Assistant (Legal Secretary)

2 weeks ago


Los Angeles California, United States Simpson Thacher & Bartlett LLP Full time
Description/Job Summary

The Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial duties.

Responsibilities/Duties

Answer multiple phone lines ; screen and direct calls them as appropriate

Maintain calendars, schedule meetings, and arrange conference/teleconference calls

Draft documents, business development pitches, and prepare stock certificates

Assist with the maintenance and management of physical and electronic files

Create, revise and proofread letters and various legal documents

Create and maintain attorney files in both print and digital formats

Support attorneys in all aspects of client onboarding

Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm's travel department

Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs

Prepare and process client bills, working closely with Billing department

Process expenses through Firm expense application (Chrome River)

Prepare attorney diaries through Firm diary application (Intapp)

Provide backup coverage for other assistants

Perform other duties as assigned

Required Skills

Ability to effectively present information verbally and in writing

1 to 2 years of secretarial experience in an office environment required

Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications and systems

Proficiency in MS Word required

Basic math skills: addition, subtraction, multiplication, division

Strong attention to detail

Must be able to work collaboratively in a team environment

Ability to use diplomacy and discretion in relaying information

Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment

Preferred Skills

3 years of secretarial experience in the M&A group of a law firm preferred

Basic knowledge of MS Excel and PowerPoint preferred

Required Education

High School Diploma or GED equivalent required

Preferred Education

Associates Degree preferred

Details

CA only: The estimated base salary range for this position is $80k to $95k at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

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