Admin Asst II

4 weeks ago

Perth Amboy New Jersey, United States Hackensack Meridian Health Full time
Overview:
Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change. 

 

The Administrative Assistant II provides administrative support for the Long Term Acute Care Hospital (LTACH) and the leaders within the LTACH.

Responsibilities:
A day in the life of the Administrative Assistant II at Hackensack Meridian Health includes: 

 

Assists with handling all administrative tasks at the direction of the Head of the LTACH. Prepares all documents for Board Meetings including invitations, attendance and minutes..

Organizes workflow, including scheduling projects and setting deadlines on behalf of leaders and/or work groups. Assists with setting up interviews and provides reports on staffing trends.

Coordinates meetings, training, and events and may attend and provide administrative support at offsites, organizational events, training and meetings.

Generates reports, prepares and monitors invoices and expense reports in a timely manner as well ensures department invoices are processed timely in Peoplesoft .

May assist leaders with compiling and developing the annual budget.

Tracks patients admissions and discharges for Long Term Acute Care Unit.

Handles office/department needs for supplies and equipment and maintains inventory. Processes check requests for vendors and reconciles to vendor management.

Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.

May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.

Reviews and distributes daily mail correspondence to appropriate personnel.

Maintains up-to-date departmental manuals and files including Occupational Health and Compliance.

Responsible for confidential and time sensitive material.

Assists directors with payroll exceptions and reconciliations.

Works with a team to respond to regulatory surveys or visits.

Works with a team to create and update policies and procedures.

Adheres to the standards identified in the Hackensack Meridian Health's Beliefs- Creative, Collaborative, Compassionate, Courageous and Connected.

Other duties and/or projects as assigned.

 

Qualifications:
Education, Knowledge, Skills and Abilities Required:

High School diploma, general equivalency diploma (GED), and/or GED equivalent programs

Minimum of 5 years' experience in a related field

Minimum of 2 year's working for Executive(s)

Exceptional oral and written communication skills

Strong problem solving and organizational skills with attention to detail

Ability to prioritize and work independently on a variety of tasks

Must possess the ability to take initiative and handle stressful situations

Excellent written and verbal communication skills

Proficient computer skills that may include but are not limited to Microsoft Office and/or Google Suite platforms

Bachelor's degree preferred 

Experience working for a senior leader preferred 

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