Administrative Specialist

Found in: Resume Library US A2 - 6 days ago

Arlington Virginia, United States US Federal Solutions Full time
U.S. Federal Solutions, Inc. (USFS) is a management consulting firm with offices and staff in the DC metro area. USFS offers competitive salaries and the full suite of employer-paid benefits including a 401k Plan with employer-matching contributions. USFS was founded in 2010 and provides strategic planning, performance management, program management, and administrative support services to federal and state governments.

Position Overview:

We are seeking an Administrative Specialist to provide administrative support to our U.S. Government client in Arlington, VA.

Qualifications:

Bachelor's degree required.

Active DoD Secret Clearance required.

Experience with DTS and TMT required.

Minimum four (4) years of applicable experience working with DoD HQ or Federal HQ staff.

Requirements

Familiar with the federal government and military culture, and customs, and understands agency-related processes.

Manage and maintain calendars for senior leaders.

Plan, coordinate, and organize events, as directed by the Government.

Secure facilities (on-site and off-site) prior to the event by coordinating with the conference room coordinator or applicable office/agency.

Submit presentations in the requested format(s) within the prescribed time frame(s).

Develop a written guide that details the relevant support duties (both general and specific) for each office, directorate, and division.

Field calls and visitors to the front office, directorates, and divisions.

Prepare and develop correspondence, reports, memorandums, presentations, papers, ready-to-send (RTS) emails

Review correspondence for accuracy, correctness, and conformance to procedural and regulatory requirements and instructions, as well as perform quality checks for grammar, typographical errors, and necessary attachments.

Assist with video teleconferences (VTCs), SharePoint sites, etc.

Monitor and track correspondence to ensure assigned suspense requirements are met.

Perform quality control reviews of all reports, papers, and other documents to ensure high-quality correspondence.

Maintain files and records systems in accordance with approved guidelines.

Manage the agency's Task Management Tool (TMT) using the format outlined in the agency's operating instructions.

Manage the Defense Travel System (DTS) for the agency front office, directorates, and divisions.

Assist with addressing and responding to inquiries and concerns from senior USG officials, industry executives, and foreign governments.

Mentoring and coaching of junior members of team

Assist with official organizational ceremonies and engagements, international and industry-specific presentations.

Proficient with Outlook, Teams, Word, Excel, and PowerPoint

Office Hours:

0800 to 1700 Monday through Friday

Benefits

Employer-provided paid Medical / Dental / Vision insurance.

Employer matching 401K plan.

PTO

11 Federal Holidays

Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.

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