Academic Department Administrator

3 weeks ago

Atlanta Georgia, United States Emory University Full time
Discover Your Career at Emory University:
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description:
JOB DESCRIPTION:

Manages the operations, personnel and fiscal activities for an academic department or business unit.

Identifies and leads efforts to address specific operational issues.

Develops recommendations and action plans towards their resolution.

Determines and recommends options for addressing budget issues.

Assists in preparing contract budgets, grant applications, proposals, status reports and/or financial statements.

Plans and prepares projections for management of unit operations and associated costs.

Researches and investigates employee issues/concerns.

Collaborates with Human Resources to recommend an appropriate course of action.

Responds to inquiries and/or complaints from faculty, staff, students, parents, outside agencies and/or the public which require interpretation of policies and procedures.

Projects and develops plans for addressing staffing requirements.

Hires, supervises and evaluates regular staff and student employees.

Prioritizes work assignments and special projects.

May conduct research and develop proposals for new programs and services.

Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

Bachelor's degree in business administration or a field related to the department's area of specialty and two years of office administration experience, or equivalent combination of experience, education and training.

Supervisory experience required.

Experience with various personal computer software applications.

ADDITIONAL JOB DETAILS:

Works closely with department chair to plan meetings and coordinate academic events. Keeps detailed faculty and staff employment records.

Coordinates logistics of faculty hiring, reappointment, and tenure and promotion reviews. Oversees departmental web presence.

Primarily in-office, On Campus position. Works closely with department chair to disseminate information to faculty regarding faculty meetings, committee meetings and other department events.

Acts as liaison between faculty, staff, and facilities. Plans and coordinates catering, set up, and clean up for monthly faculty meetings, departments events, committee meetings. This responsibility is shared with the other administrative staff in the department.

Responds to and accommodates faculty requests.

Maintains department calendar to include meetings, events, and semester tasks.

Projects and develop plans for addressing staffing requirements: ensure department is staffed from 9am to 5pm, Monday through Friday and maintains staff telecommuting schedules.

Plans itineraries, including flights and hotel accommodations for faculty candidate campus visits Hires student employees for the office, as well as for faculty.

Please include Cover letter 

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

Emory Supports a Diverse and Inclusive Culture:
Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at (phone number removed) (V) | (phone number removed) (TDD). Please note that one week advance notice is preferred.

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