Legal Support Specialist

1 month ago


Sarasota Florida, United States Williams Parker Full time
Williams Parker, the region's largest and oldest law firm, is actively seeking Legal Support Specialists to join our client-centric team. A Legal Support Specialist facilitates the efficient operation of assigned department(s) by performing a variety of clerical and administrative tasks. This is a generalist role that includes providing coverage for legal assistants during scheduled and unscheduled absences, providing back-up support for front desk reception, and performing a variety of project management, word processing, and clerical duties.

The Legal Support Specialist must be able to grasp information quickly, work independently with limited daily oversight and instruction, and be able to multitask. The role requires an individual to be flexible, able to work under time-pressure to meet deadlines and handle last-minute requests. He/she should be very organized, proactive and results-oriented. The individual should be comfortable working with a variety of personalities, while maintaining a professional attitude at all times. Lastly, the individual should desire to learn new skills and to expand their position skills over time.

If YOU are ready to level up your career with sophisticated work alongside talented long-term happy employees who enjoy the best pay and benefits package around, we want to hear from you today.

Requirements

Document services

Lead digitization and paperless initiative

Prepare and manage FedEx/Certified Mail/Return Receipt mailings

Receive, process, and maintain all corporate audit letters

Set-up and maintain workspace folder structure and electronic data room folder for M&A transactions, including managing external permissions

Draft paper/electronic closing binder of transaction documents for attorney review

Drafts, revises, proofreads, or transcribes documents, presentations, or correspondence.

Internal and external client services

Provide back-up desk coverage for planned and unplanned PTO and leaves of absence

Attend closings & signings to provide notary/witness/copy services

Coordinate errand requests and courier deliveries

Coordinate travel arrangements

Facilitate vacation card/gift list task

When filling in for primary receptionist, professionally and warmly greet all guests that enter the firm’s lobby. Answers and transfers incoming calls, screening when necessary to promptly route the call. Receive and route incoming deliveries. Accept reservations for conference rooms and manage schedule.

Billing and accounting services

Notify attorney and assistant when billing is available for review

Handle all client receipt of funds and refund requests

Process attorney reimbursements and check requests

Registered Agent services

Scan received incoming registered agent mail and circulate to responsible attorney and assistant

Set-up and maintain iManage workspace for registered agent matters/log

Maintain iManage log of all registered agent matters incoming and outgoing

Triage all internal and external registered agent inquiries

Benefits

Market leading compensation package

Health and disability insurance

Vision and dental insurance

Firm-paid life insurance, with ability for employee to purchase additional insurance

Employee Savings Plan with employer contributions

401(k) with employer contributions

Paid time off

Paid parental leave

Perks platform offering over 30,000 unique discounts

Referral program

Wellness program



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