Purchasing Specialist

3 weeks ago

Strasburg Ohio, United States Finastra USA Corporation Full time
Responsibilities:
In order to fulfil the team purpose of the Global Procurement Department this role is necessary to procure goods and services to satisfy a variety of strategic requirements as directed by the Group lead for the buying function (there are 2 other sections of the department that deal with global sourcing and vendor management). These may include , among others, software licences,  IT infrastructure, office equipment and maintenance.

In order to achieve a high quality and robust service the integrity, accuracy and contemporary nature of the item and vendor data in the ERP system is the responsibility, in part of the role.  The level of support required for data update and maintenance will vary depending on the direction given to the individual in the role by Procurement management. 

 It is necessary to procure goods and services to satisfy a variety of strategic requirements as directed by the Group head of the buying function. These may include some complex third party procurement which the company requires for its operation and success including, among others, software licences,  IT infrastructure, marketing, office services and professional services.

Key Responsibilities  (Key accountabilities of the job)

Execute procurement plans for strategic purchases

Lead negotiation and contract drafting activities with internal customers.

Prepare reports and summarize data

Ensure competent quality execution of all regular purchasing duties and administrative works.

Maintain complete updated purchasing records/data in the system.

Ensure audit compliance and procurement documentation accuracy and fitness for purpose.

The preparation and process purchase orders and documents in accordance with company policies and procedures.

Liaison with vendors throughout the procure-to-pay process.

Participation in the vendor creation process

Negotiate price and delivery terms under the framework of Finastra terms and conditions of purchase

Negotiate framework agreements and contracts outside Finastra standard terms and conditions of purchase.

Maintain system of ordering materials, supplies, and equipment.

Communicating with requesters on progress and queries relating to their requirements.

In order to achieve a high quality and robust service the integrity, accuracy and contemporary nature of the item and vendor data in the ERP system is the responsibility, in part of the role. 

Provide input to Procurement Vendor Management and Sourcing teams on vendor performance

Desired Skills and Experience

Experience

3+ years’ experience in a professional purchasing / procurement department performing a similar role

It is desirable, but not essential, that the previous experience includes the purchase of similar items / services as this role.

Experience of using S2P, ERP systems

Qualifications & certification

Bachelor Degree, or Professional accreditation is a plus

In certain circumstances a proven track record of performance in a related role is acceptable in lieu of professional qualifications

English proficiency

Good communication and negotiation skills

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