Office Coordinator 2

3 weeks ago

Tacoma Washington, United States Installed Building Products Full time
The Company:
 

At Pacific Partners Insulation South, a BDI Company, we hire and retain employees who exhibit the following Core Values: Safety, Personal Integrity, Dependability, Commitment, Collaboration, and Excellence. BDI is in the construction industry, primarily insulation however, we do install additional products. BDI encourages team building by hosting numerous events throughout the year from BBQ’s to picnics and training.  We appreciate our employees.  We are hiring immediately, let us appreciate your talents and come join the BDI family

 

Why we love it here: benefits that include medical, dental, vision, retirement plans, vacation, paid holidays, and plenty of opportunities for growth and advancement

What You Can Expect:
As an Office Coordinator 2 you are primarily responsible for the administrative support for the sales team by accurately creating customer bids from take offs, maintaining price lists, and performing job audits.  Your day-to-day will always look a little different, but includes (but not limited to):

 

Creating customer bids from take-off spreadsheets

Maintaining price lists

Verify pricing on purchases orders

Ensure options are added and priced correctly to jobs

Perform job audits by verifying job costing and customer pricing is accurate

JobCORE maintenance by updating models and current jobs with any changes

Communicate with sales team to resolve customer service issues

Contract administration, certificates of insurance, and licensing

Maintaining the Commercial Backlog

Identify payroll discrepancies including labor paid out above and beyond was included in customer estimates and communicate with Branch Manager

Respond to payroll/billing audits from Corporate

Invoice customers daily and end statements monthly

Submit commercial payments by the 20th each month

Achieve < 35 days outstanding AR goal

Work with AR Manager on mechanics liens, small claims, and legal counsel as needed

Send invoices for processing after they have been approved by Branch Manager

Enter purchase order information for inventoried materials on the Branch IBP Material PO Log

Ensure p-card (company credit card) receipts are uploaded and coded correctly

Manage workers’ compensation claims/injuries including review requests for modified work

Human resource duties such as preparing new hire packets, employee folders, and leave of absences

Assist with marketing and recruiting

Trained as backup coverage for scheduling, payroll, and billing.

To Be Successful:
HS Diploma or GED Equivalent (Required)

Strong computer skills, specifically in excel (Required)

Excellent attention to detail (Required)

Marketing skills are a plus

Customer Service experience

Proficient in Microsoft Office, specifically Excel

Have a natural curiosity

Strong, clear verbal and written communication skills

Ability to work under pressure and meet deadlines independently

Highly organized

Strong Problem-solving skills

Team Player

 

Schedule: Monday – Friday (8:00 am – 5:00 pm)

 

Pay: $25.00 - $27.00 per hour

 

Position requires a drug test be completed, contingent upon employment and a background check if applicable.

For Your Safety:
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Lift light to moderate weight

Sit for extended periods of time

EEO Statement:
IBP is an equal opportunity employer.

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