Executive Office Manager

2 weeks ago

Baltimore Maryland, United States University of Maryland Medical System Full time
Job Description

An Executive Office Manager is responsible for office management of the Executive Suite, including culture and engagement, and orientation, mentoring, training, and oversight of Executive Assistants. Performs complex and responsible duties of a highly confidential nature that require comprehensive knowledge of the organizational policies and operations. Regularly required to resolve complex administrative problems independently.  Provides executive support under limited supervision to the Board of Directors in key strategic, operational and administrative activities. Coordinates the Board of Directors’ schedule, meetings, agendas, workflow, and ensures paperwork is completed and appropriate follow up is carried out.  May act as liaison for community relations and activities, including coordination of events and activities, and related tickets and perquisites.

Actively leads and manages the Executive Office and Executive Assistants who support multiple executive leaders of organization across a variety of functions to motivate the team toward the completion of goals; creating a culture of engagement, camaraderie, support and service.  Responsible for leading the creation of standard operating procedures and leading the orientation, training, mentoring and onboarding of new Executive Assistants. Conducts performance evaluations and creates growth and development plans with direct input of executive leaders.  

Ensures that the Executive Office makes customers and their needs a primary focus; taking appropriate immediate action to meet customer needs and concerns, and that each member takes personal responsibility to resolve questions and issues.

Oversees special projects, assignments and strategic work.  Carries out background research on emerging issues, tracks progress and deadlines to ensure work is completed in a timely manner, and identifies areas that require an executive’s immediate attention.  

Compiles, analyzes and verifies complex financial and/or statistical data. Prepares financial and operational reports, analyzes progress and adverse trends and makes appropriate recommendations or conclusions.    

Ensures policies and procedures of the Executive Office are up-to-date and modified in accordance with system objectives and changes to process, etc. Reviews current practices and implements recommendations as appropriate.  

Oversees use of a document management process, including incoming correspondence, reports and other written materials; and maintains paper and electronic filing systems in accordance with departmental procedures and record keeping requirements.   

Coordinates special events, tickets and perquisites, with internal and external contacts as needed: space, time, background materials, publicity, invitations, audio-visual, and/or refreshments.  

Manages and coordinates efforts in preparation for Board meetings and committee meetings; prepares documents, reports and information for review.

Acts as an intermediary for the Board of Directors on behalf of the organization and the Executive Office. Interacts with high-level contacts requiring considerable discretion and initiative.  Makes decisions on specific operating problems within authorized scope.

Supports the Board and the Executive Office in the development of key relationships (internal and external) to promote the organization and to coordinate special projects at the direction of the Board.  Independently composes confidential correspondence, memoranda, documentation and presentation material on a wide variety of subjects requiring a thorough knowledge of the policies and procedures.  Reviews, summarizes and responds to documents as required.  

Functions as a liaison to representatives external to the organization, including federal, state and local government, the private sector and a diverse group of stakeholders.

Answers questions from others regarding Board action; handles many inquiries, including substantive questions requiring research or technical knowledge.  Receives telephone calls, emails and other communications and handles on behalf of the Board or Executive Office, triaging and appropriately referring to other senior leaders.

Coordinates and maintains executive schedules; anticipates the Board’s needs and course of action.  Schedules and coordinates meetings, appointments and travel arrangements.  Compiles agenda and briefing material; briefs Chief Executive Officer on pertinent agenda issues and prepares minutes for meetings. Point-person for follow-up on meetings, projects and initiatives.   

 

  • Executive Office Manager

    2 weeks ago

    Baltimore, United States University of Maryland Medical System Full time

    Job DescriptionJob DescriptionCompany DescriptionWe’re making Maryland stronger! With roots that go as far back as 1895, the UM Rehab & Ortho Institute continues to be a pioneer in orthopedics and neurological disorders. From bones to brains, our cutting-edge hospital heals even the most serious of injuries, specializing in everything from total joint...

  • Executive Director of the Office of Personnel Services

    4 weeks ago

    Baltimore, Maryland, United States State of Maryland - DBM Executive Direction Full time

    IntroductionThis executive service position serves at the pleasure of the appointing authority.\r\r\r\r\rThe Office of Personnel Services and Benefits (OPSB) serves as the chief human resources (HR)\ragency and personnel policy manager for the State of Maryland. OPSB directs human resources\rand employee management services and policies, administers...

  • Office Manager

    15 hours ago

    Baltimore, United States Disaronno International USA Full time

    About Disaronno International USADisaronno International USA is the US subsidiary of ILLVA Saronno s.P.a., and currently imports and markets Disaronno Amaretto, Disaronno Velvet Liqueur, Sagamore Spirit Rye, The Busker Irish Whiskey, Engine Gin, Tia Maria Coffee Liqueur, and Rabarbaro Zucca Amaro.About the RoleThe ideal candidate is responsible for providing...

  • Office Manager

    1 day ago

    Baltimore, United States Disaronno International USA Full time

    About Disaronno International USADisaronno International USA is the US subsidiary of ILLVA Saronno s.P.a., and currently imports and markets Disaronno Amaretto, Disaronno Velvet Liqueur, Sagamore Spirit Rye, The Busker Irish Whiskey, Engine Gin, Tia Maria Coffee Liqueur, and Rabarbaro Zucca Amaro.About the RoleThe ideal candidate is responsible for providing...

  • Executive/Resource Development Assistant

    4 weeks ago

    Baltimore, Maryland, United States Community Assistance Network Full time

    Community Assistance Network, Inc. (CAN) was founded in Baltimore County, Maryland in 1965 to eliminate the root causes and consequences of poverty. We presently serve clients in Baltimore County and surrounding jurisdictions and manage multiple programs providing a variety of services. CAN’s mission is to work in partnership with the community to develop,...

  • Executive Administrative Asst. to the President

    4 weeks ago

    Baltimore, Maryland, United States Baltimore City Community College Full time

    Description/Job Summary Under the direction of the President, this position provides high level confidential administrative support. This position assures that the office operates efficiently and effectively with the highest level of confidentiality, integrity and customer service.Responsibilities/Duties Assists with the management of the office's...

  • Executive Assistant

    4 weeks ago

    Baltimore, Maryland, United States University of Maryland Medical System Full time

    Job Description Under general supervision, provides administrative and project support to one or more executive staff members.  Performs duties of a highly confidential nature that require comprehensive knowledge of the organizational policies and operations.  Prepares and/or drafts confidential documents, sets up meetings and acts as an intermediary for...

  • Chief Information Officer

    4 days ago

    Baltimore, Maryland, United States Baltimore City Community College Full time

    Description/Job Summary The Chief Information Officer (CIO) is responsible for management and oversight of all administrative and academic technology services provided to students, faculty and staff. BCCC is looking for a highly skilled, highly motivated senior Information Technology (IT) leader to help usher in a significant technology refresh and to...

  • Front Office Manager

    3 weeks ago

    Baltimore, Maryland, United States Residence Inn East Baltimore at the Johns Hopkins Medical Campus Full time

    About Us: At Pyramid Global Hospitality, people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee...

  • Industrial Account Executive

    2 weeks ago

    Baltimore, Maryland, United States Tradesmen International, LLC Full time

    Description: Founded in 1992 and owned by Blackstone, Tradesmen International is leading the industry for proven skilled craftsmen and labor consulting services, emphasizing Safety, Productivity and Craftsmanship. Our industry leading operations and service are a direct result of our dynamic, driven, and team-based culture. The primary responsibility of an...

  • Industrial Account Executive

    4 weeks ago

    Baltimore, Maryland, United States Tradesmen International, LLC Full time

    Description: Founded in 1992 and owned by Blackstone, Tradesmen International is leading the industry for proven skilled craftsmen and labor consulting services, emphasizing Safety, Productivity and Craftsmanship. Our industry leading operations and service are a direct result of our dynamic, driven, and team-based culture. The primary responsibility of an...

  • Executive Director Office of Capacity

    6 days ago

    Baltimore, United States Johns Hopkins Hospital Full time

    **General Summary**: The Office of Capacity Management is responsible for strategic planning and operational function of the patient flow functions for The Johns Hopkins Hospital. Currently, the office includes responsibility for the physical JHH command center facility, the Hopkins Access Line, Johns Hopkins Lifeline, Johns Hopkins Hospital Bed Management....

  • Account Executive

    1 month ago

    Baltimore, Maryland, United States EcoMap Technologies Full time

    We're looking for high-performing Sales Account Executives with experience at Enterprise B2B SaaS companies to join our RevOps team and drive sales of EcoMap platforms across the country. EcoMaps are applicable to a wide variety of customers, including economic developers, local communities, the federal government, corporations, large foundations, and more....

  • President & Chief Executive Officer

    5 hours ago

    Baltimore, United States The Enoch Pratt Free Library (MD) Full time

    President & Chief Executive Officer – The Enoch Pratt Free Library (MD) The Board of Trustees of The Enoch Pratt Free Library (the Pratt) of Baltimore seeks a dynamic and experienced library professional to lead the historic and unique organization as President & Chief Executive Officer (CEO). The Pratt is one of the oldest free public library systems in...

  • Executive Assistant to The Executive Director

    5 days ago

    Baltimore, United States City of Baltimore, MD Full time

    THIS IS A NON-CIVIL SERVICE POSITION POSTING DATE: 05/14/2024 CLOSING DATE: 08/13/2024 AT 12:00 MIDNIGHT SALARY: $53,881.00 - $86,210.00 Annually AGENCY OVERVIEW The Baltimore City Fire and Police Employees’ Retirement System (F&P, Plan, System) was established July 1, 1962, by City law and has been amended periodically. and. The Baltimore City Fire...

  • Chief Executive Officer

    1 month ago

    Baltimore, United States People Encouraging People Full time

    The ideal candidate will manage the overall operations of the company as well as develop and implement strategies that meet the needs of the customers, the stakeholders, and the employees. They will be responsible for making key decisions and executing the culture of the company.   ResponsibilitiesTake lead across all aspects of the company by reviewing...

  • Executive Assistant

    2 weeks ago

    Baltimore, United States Randstad North America, Inc. Full time

    \t. Act as the point of contact among executives, employees, clients and other external partners\t. Manage information flow in a timely and accurate manner\t. Manage executives' calendars and set up meetings\t. Must have strong writing an Executive Assistant, Executive, Assistant, Office Manager, Business Services, Staffing

  • Executive Assistant

    18 hours ago

    Baltimore, United States PD Inc Full time

    Job DescriptionJob Description Executive AssistantPD Inc International is seeking a qualified candidate to fill the position of Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.  Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing...

  • Compliance Officer North America

    6 days ago

    Baltimore, United States Expert Executive Recruiters Full time

    Compliance Officer - North America Our client is a leading global end-to-end retail technology platform for unattended & attended commerce. Their mission is to simplify commerce and payments for retailers while driving growth, optimizing operations, and enhancing consumer engagement. With a strong global presence over the past 17 years, their core products...

  • Executive Assistant

    1 month ago

    Baltimore, United States Baltimore corps Full time

    **ORGANIZATION OVERVIEW** The Park Heights Community Health Alliance, Inc. (PHCHA) seeks to collaborate in the improvement of the health of Baltimore's Park Heights community through wellness initiatives, environmentalism, health education, and service in partnership with community organizations, businesses, and individuals. PHCHA's goal is to help maximize...