Research Administrator, Pre/Post Award III

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Description:
JOB DESCRIPTION:

Supports the day-to-day activities of a team of Pre and Post-Award Specialists.

Monitors workload distribution and raises any concerns to the Research Administration Services (RAS) director.

Provides guidance to team members, as appropriate.

Uses knowledge of grant and contract management rules and regulations, technical expertise, analytical skills and knowledge of Standard Operating Procedures (SOPs) and awareness of federal rules and regulations related to research grant and contract activity.

Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award.

Creates high-quality written reports.

Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations.

Sets up award in financial system.

Distributes award information to PIs, co-PIs and relevant staff and other RAS units.

Coordinates with relevant individuals to adjust payroll for all budgeted positions (including relative cost sharing positions).

Reviews and reconciles award expenditures and budgets, adjusting, as necessary.

Projects and forecasts future award expenditures.

Manages budget, reporting and compliance timelines through the lifecycle of the grant or contract.

Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions.

Completes financial reports to be sent to sponsor, as required by the award terms and conditions.

Monitors compliance with agency and University regulations regarding reporting.

Completes invoice and submits to sponsor (for certain award types only).

Assists PIs with non-financial report submissions, as necessary.

Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies.

Facilitates the approval of invoices to pay subcontractors.

Reviews effort reports and manages quarterly effort certification process for assigned units. Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.

Assists in transferring awards out of the university.

Closes out all funded projects consistent with university process and timelines.

Pre-award activities include assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals.

Ensures all applications meet agency and university guidelines and published timetables and deadlines, including management of the Just-In-Time process.

Ensures proposals are entered and routed in a timely manner for further review.

Confers with PI and Pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals.

Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy.

Reviews budgets for consistency with sponsor, monitors compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project.

Advises the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements.

Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness.

Reviews proposals for consistency with sponsor guidelines on budget, format, font size, page limits excluding narrative content (obtain and review sponsor guidelines).

Monitors and facilitates proposal process through the routing process in compliance with University procedures and institutional signatures.

Obtains signatures as needed.

Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols.

Works with colleagues/team members to jointly solve questions and challenges in their daily work.

Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research.

Ensures adherence to quality standards and all policies and award regulations.

Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

Bachelor's degree and five years of experience related to grants and contracts management OR an equivalent combination of education, training and experience.

Knowledge of federal rules and regulations/terms and conditions relating to research grant and/or contract activity.

Knowledge of the PeopleSoft Financial System preferred.

Proficiency with MS Office Suite software.

NOTE: Tasks related to this position can be performed remotely with only occasional visits to an Emory University location.  Eastern (EST) time zone business hours may apply.  Emory reserves the right to change this status with notice to employee.  Emory does not approve as a primary work location in the following states; NJ, AK, and HI, any U.S. Territories or outside of the United States.

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Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at (phone number removed) (V) | (phone number removed) (TDD). Please note that one week advance notice is preferred.

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