Office Manager/Receptionist
2 weeks ago
At HLTH, we're not just about healthcare; we're about sparking a health revolution. We're setting the stage for the next decade of healthcare innovation by connecting the healthcare ecosystem and fostering dynamic community interactions through three annual events (HLTH, HLTH Europe and ViVE), the HLTH Foundation, and a series of digital content offerings.
About the Role
We are seeking a versatile and highly organized individual to join our team as an Office Manager/Receptionist. This role is pivotal in ensuring the smooth and efficient operation of our NYC office.
Primary Responsibilities
Office Management:
Oversee the day-to-day operations of a large two level office space, including but not limited to taking inventory/bulk ordering/restocking/expensing office supplies, food & pantry items, and equipment.
Maintaining an organized and tidy facility, ensuring smooth day-to-day operations for the entire team in a fast-paced and high-traffic environment.
Assisting in a multitude of Ad Hoc requests from co-workers i.e. processing shipment labels and executing shipment of documents/items, etc.
Overall coordination of group team meetings & scheduling internal 1:1’s with the Founder/CEO.
Managing office events and large group meetings, including scheduling, logistics, out-of-office reservations and in-office catering (i.e. Monthly Team Lunches)
Receptionist Duties:
Active ‘Front of House’ role, greeting colleagues & guests with professionalism, warmth, and ensuring a positive first impression of the company.
Directing guests to the appropriate individual, department, and/or conference room.
Helping co-workers and visitors set up for meetings where needed, from providing refreshments to helping pull up presentations on monitors and fixing quick IT issues.
Receive incoming mail/packages and distribute accordingly.
On-Site Event Support:
Travel to company events (HLTH and ViVE are mandatory, HLTH Europe TBD) and provide on-site support where asked.
HLTH Technology Stack
Workspace: Google Suite (Google Calendar, Gmail, Docs, Sheets, Slides, Google Meet, etc.)
Internal Comms: Slack Team Workspace, Zoom, WhatsApp
Other Apps: Abacus Expense Software, AmazonBusiness, Instacart, Amex Global Business Travel GBT Corporate Travel Software
Requirements
2+ years experience in a similar role.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Strong attention to detail and accuracy, with excellent written and verbal communication skills.
Proficiency in Google Suite, Slack Team Workspace, Zoom, etc.
Ability to work independently and collaboratively in a fast-paced, dynamic environment.
Professional demeanor, with a positive attitude and customer service orientation.
A ‘roll up your sleeves’ attitude.
In-Office, 5 days a week.
Benefits
Competitive compensation and comprehensive benefits/health package
Apple Macbooks provided to all employees
Team Merch, Monthly Team Lunches, Team Outings
Paid Time Off plus holidays
If you are a proactive and adaptable individual with a passion for events and a desire to make a difference, we would love to hear from you
HLTH, Inc. is an equal-opportunity employer. We encourage candidates from all backgrounds to apply.
About HLTH, Inc.
Join the movement at HLTH, where we're more than a company – we're a catalyst for change in healthcare. Be a part of a team that's not just following the healthcare narrative but writing it. Together, let's shape a healthier, more connected future.
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