Administrative Assistant

A Chicago-based private equity firm partners with middle-market businesses to drive long-term growth and value and is known for its collaborative culture, high professional standards, and commitment to operational excellence. The firm is seeking an experienced Executive Administrator to provide high-level administrative, data, and office support to senior investment and operations professionals. This role is ideal for a detail-oriented professional with strong judgment, discretion, and organizational skills who can anticipate needs, manage competing priorities, and collaborate effectively across administrative and operations teams. Responsibilities
* Provide comprehensive administrative support to senior professionals, including calendar management, meeting coordination, correspondence, and day-to-day scheduling.
* Proactively anticipate needs, manage competing priorities, prepare materials, and resolve scheduling conflicts with sound judgment and discretion.
* Coordinate meetings, events, dinners, and complex domestic and international travel arrangements, ensuring thoughtful planning and attention to detail.
* Prepare and process expense reports, maintain travel documentation, and assist with related administrative tasks.
* Serve as a reliable point of contact, facilitating communication and ensuring smooth day-to-day operations.
* Perform accurate and timely data entry across internal systems, maintaining data integrity and supporting reporting, data organization, and basic analysis.
* Provide general office support, including supply management, shared space organization, meeting logistics, and basic audiovisual troubleshooting for virtual and hybrid meetings.
* Assist with recruiting, onboarding, internal initiatives, and special projects as needed.
* Collaborate with administrative colleagues to coordinate coverage, share best practices, and deliver consistent, high-quality support across the organization. Ideal Experience
* 5+ years of experience as an Executive Administrator or Executive Assistant supporting senior-level professionals.
* Experience in a professional services environment, such as investment management, consulting, or law.
* Proven ability to support multiple executives while managing competing priorities.
* Exceptional organizational skills, attention to detail, and follow-through.
* Strong written and verbal communication skills.
* Advanced proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint, with comfort using internal systems and databases.
* Experience with CRM, data management, or tracking systems preferred.
* Professional, discreet, and trusted with confidential information.
* Proactive and solutions-oriented, with the ability to anticipate needs.
* Calm under pressure and adaptable in a fast-paced environment.
* Collaborative team player who builds strong working relationships. #118122 Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.