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Office Manager
2 weeks ago
OFFICE MANAGER – FULL TIME PURPOSE:As Office Manager, you will provide essential administrative, billing, marketing, and humanresources support, empowering our team to excel. Your role will enable the smooth operation ofour growing engineering office, assist with recruitment, and foster our culture of strong relationshipswith staff and clients.RESPONSIBILITIES:• Support marketing and social media initiatives.• Maintain and further develop Human Resource procedures and benefits.• Manage all aspects of incoming and outgoing mail and packages, including ordering andprinting postage, preparing labels, distributing mail, and coordinating with FedEx, UPS,USPS, and courier services.• Oversee the scheduling, use, and maintenance of shared office resources, includingconference rooms and company vehicles to support staff needs.• Monitor and maintain inventory of office supplies.• Assist with staff recruitment initiatives to support our expanding team.• Assist with billing, invoicing, and timekeeping to help maintain accurate records andsupport the financial health of the office. Bookkeeping and AR/AP experience a huge plus• Other duties as assigned by Officers and Principals of the Firm.EXPECTATIONS:• Effectively manage our relationships with schools and local, industry-relevant organizationspertinent to business development and recruitment opportunities.• Work with leadership to coordinate internal and external meetings and events.• Support marketing initiatives by developing our platforms and collateral.• Independently and proactively manage multiple projects/assignments, determine and setjob priorities, and work with limited/direct supervision.• Handle confidential and non-routine information.• Always demonstrate and set an example of professionalism as a representative of the Firm.WHAT YOU ARE GREAT AT:• Building trust with exceptional analytic skills, a refined attention to detail, and the ability toresolve problems and issues independently.• Wowing staff and clients with self-motivation and engagement.• Executing multiple tasks and prioritizing responsibilities across multiple projects.• Exceptional written and verbal communication.• Proficiency with Microsoft Office Suite is required.• Experience with marketing or graphic design software packages is preferred.• Experience with invoicing and timekeeping platforms such as Deltek is preferred.WHO YOU WILL WORK WITH:• Civil Engineers and Landscape Architects who pride themselves in providing the best workof their careers.• Repeat clients who appreciate great design and value long lasting, mutually beneficialrelationships.• You will report to, and work daily alongside, the Officers and Principals of the Firm.WHAT YOU ARE MOTIVATED BY:• The ability to have an impact on office growth and development: personnel, processes,marketing, and culture.• Exceptional benefits and a commitment to your personal and professional growth.FULL-TIME BENEFITS• Generous Time-Off Package including:o Paid Holiday Calendar with Floating Holidayso Paid Time-Off (PTO) | Paid Volunteer Time-Off (VTO) | Parental Leave• Health Insurance• Life Insurance and Short-Term and Long-Term Disability Insurance• Paid training and continuing education / professional development• A flexible work environment and schedule• Enrollment in the Firm's 401k Retirement Plan after six (6) months of serviceRefer to the Firm's Benefit's Guide for further specifics on all Full-Time benefits.ALL POSITIONSAll positions require job site visits outdoors and the ability to work in a collaborative, fast-paced,and client-driven environment. They require the ability to operate computers for extended periodsof time and may require extended time traveling in vehicles and carrying equipment andmaterials up to 25 pounds.
