Manufacturing Operations Specialist

2 weeks ago

Piscataway, United States Company Full time

We're looking for a highly organized and proactive Operations Coordinator to support our Operations Supervisor in driving efficiency across all administrative, operational, project, and purchasing activities. In this role, you'll be the go-to connection between departments, vendors, and customers — ensuring projects stay on track, deadlines are met, and clients receive exceptional service.Responsibilities:Provide daily support to the Operations Supervisor and team with a variety of operational and administrative tasks.Collaborate closely with engineers to track project progress, timelines, and deliverables.Manage vendor communications, orders, parts, and services to ensure timely delivery for ongoing projects.Help maintain project schedules and follow up on action items from weekly production meetings.Monitor department performance metrics and vendor reliability to support operational improvements.Assist with purchasing and procurement to ensure all materials and services align with project needs.Maintain positive relationships with clients and staff, handling inquiries professionally and efficiently.Respond to customer emails regarding project updates and timelines.Organize and schedule meetings, presentations, and internal events; send reminders and prepare materials as needed.Manage appointments and calendars for supervisors and key stakeholders.Create and maintain accurate databases, records, and documentation (both electronic and paper).Support general office operations including filing, ordering supplies, and phone/email communication.Qualifications: Bachelor's degree in Engineering required; Mechanical Engineering preferred.5+ years of experience in operations, preferably within a manufacturing or engineering environment.Strong organizational, multitasking, and time management skills — you know how to keep things moving.Osana software experience preferred.Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Excellent written and verbal communication and customer service skills.A self-starter who can work independently and take ownership of tasks.Ability to prioritize and adapt in a fast-paced, dynamic environment.

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