Contract Service Coordinator

Job Title: Contract Service Coordinator

Location: Rocky Hill, CT – Fully Onsite

Pay: $28 to $36 per hour

Hours: 7:00am to 3:30pm, Monday–Friday

Job Description

The Contract Service Coordinator is a key member of the Service Department, providing clerical and administrative support across multiple divisions. This role manages the implementation of Planned Maintenance Agreements and assists with contract processing during and after the bid cycle. The ideal candidate is self‑directed, detail‑oriented, and able to multitask in a fast‑paced environment.

Responsibilities

• Review and process contract turnover documentation for Planned Maintenance Agreements.
• Create Planned Maintenance Agreements and billing schedules within the COINS software database.
• Set up and maintain Planned Maintenance contract job files.
• Update and manage asset data for Planned Maintenance Agreements.
• Review agreements quarterly/annually to confirm performance, budget compliance, and contractual obligations.
• Generate and distribute renewal letters for Planned Maintenance contracts.
• Coordinate monthly filter orders with the Warehouse Manager.
• Collaborate with Service Coordinators and Field Supervisors to ensure field teams have required documentation.
• Manage Planned Maintenance contracts in customer portals.
• Track weekly Market Recovery activity.
• Support Account Executives, Department Managers, and Project Managers with bid preparation, submittals, project file organization, and pre‑qualification requirements.
• Initiate and coordinate Prevailing Wage/Certified Payroll requirements as needed.
• Secure bid bonds, letters of surety, and insurance requirements during the bidding process.
• Assist with purchase order entry, reconciliation, and departmental coordination.
• Perform other related duties as assigned.

Essential Skills

• Experience in contracts and billing.
• Strong administrative and clerical skills.
• Proficiency in MS Office Suite.
• Accuracy in data entry and customer service.

Additional Skills & Qualifications

• Experience with COINS software is a plus.

Work Environment

This is a fully onsite role in a standard office setting. Hours are 7:00am to 3:30pm, Monday through Friday. The atmosphere is collaborative and team‑oriented.

Job Type & Location

This is a Contract to Hire position based out of Rocky Hill, CT.

Pay and Benefits

The pay range for this position is $ $36.05/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Rocky Hill,CT.

Application Deadline

This position is anticipated to close on Dec 26, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

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