Office assistant LVL 11

4 days ago

West Winfield, New York, United States Precisionmatics Company Inc Full time

Job Overview

We are seeking a dynamic and highly organized Office Assistant Level 11 to join our aerospace office team This vital role offers an exciting opportunity to support daily office operations, enhance customer interactions, and ensure seamless administrative workflows. As an Office Assistant LVL 11, you will be the friendly face of our organization, managing front desk duties, coordinating schedules, and providing exceptional customer service support where needed. Your energy, attention to detail, and multitasking skills will drive efficiency and contribute to a positive work environment. This paid position is perfect for someone eager to grow their office management expertise while making a meaningful impact every day This job also offers opportunity for advancement.

Responsibilities

  • Greet visitors and clients with professionalism and enthusiasm, ensuring a welcoming atmosphere.
  • Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette.
  • Handle data entry tasks accurately using Microsoft Office and Epicor ERP software system.
  • Maintain organized filing systems, both physical and digital, for easy retrieval of documents.
  • Support calendar management and appointment scheduling for staff and executives
  • Assist other customer service and management with any office requirements.
  • Provide clerical support such as excel spread sheet entry and proofreading documents, preparing reports, and managing correspondence with customers and suppliers.
  • Coordinate office supplies inventory and place orders as needed to keep the workspace well-stocked
  • Offer exceptional customer support by addressing order inquiries promptly and professionally

Requirements

  • Proven experience in office management or administrative roles with strong organizational skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
  • Excellent phone etiquette with experience managing multi-line phone systems
  • Strong typing skills with high accuracy; attention to detail is essential for proofreading and data entry tasks
  • Prior office experience in clerical or customer service roles preferred
  • Ability to manage time effectively and prioritize tasks in a fast-paced environment
  • Knowledge of office equipment such as printers, scanners, and fax machines

Join us as an Office Assistant LVL 11 and become an integral part of a vibrant team dedicated to excellence Your proactive approach and positive attitude will help us deliver outstanding service while advancing your career in office administration. We value your skills and commitment—this is more than just a job; it's an opportunity to grow professionally

Job Type: Full-time

Pay: $ $20.40 per hour

Expected hours: 40 per week

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Work Location: In person

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