Payroll Coordinator

VSC Fire & Security delivers integrated, cutting-edge fire protection, life safety and security solutions, including fire suppression and detection systems, fire sprinklers, alarms and security systems.

The company was founded in 1958 on quality craftsmanship and exceptional customer service, with integrity and reliability at the center of everything we do. As the premier provider of fire protection and life-safety solutions across the Southeast, VSC Fire & Security provides every customer with comprehensive solutions through outstanding design, efficient installation, reliable service and repair, and thorough inspections.

VSC Fire & Security Richmond, Virginia is seeking candidates for the position of Payroll Coordinator

What we offer:

• Competitive salary. Range $ $35.00 and up based on experience (overtime eligible).
• Monday - Friday - in office
• Options for Medical, Dental and Vision insurance for you and your family.
• A 401K plan with a company match.
• PTO and Paid Holidays.
• Opportunities for training and advancement.
• Relevant educational and licensure reimbursement for qualified candidates.
• Health Savings Account (HSA).
• Life Insurance.
• Employee Assistance Program.
• Referral Bonuses.

What you need:

• Demonstrated high volume, multi-state payroll experience with knowledge of general ledger and basic accounting functions.
• High degree of keyboard accuracy and numeric calculations.
• Proficiency in a PC network environment with Microsoft Office as well as company software.
• Ability to work with highly confidential personnel and compensation information.
• Individual works in office environment utilizing standard office equipment.
• Visual acuity for PC and payroll records, auditory acuity for telephone use, and digital dexterity for heavy PC use are required.
• May require extensive periods of sitting.
• Ability to read written documents and legible handwriting for record keeping responsibilities.
• Occasional light lifting and moving (20 – 25 pounds) of office supplies.
• Must be available to work additional hours as needed.

What you will do:

• Enter payroll system required new employee information, pay changes, and terminations.
• Set up, pre-note and maintain employee direct deposit information.
• Set up, ensure proper withholding and remit garnishments, child support and other payroll deductions.
• Set up and ensure proper approval of expense reimbursements and other miscellaneous income items.
• Verify weekly payroll based on payroll hours reported from each district and review for compliance with company policies and wage and hour standards.
• Verify weekly payroll totals, deduction registers and G/L totals.
• Distribute paychecks and direct deposit pay vouchers.
• Process direct deposit funding to bank.
• Determine tax withholding amounts due to jurisdictions and remit on a weekly or quarterly basis as applicable.
• Maintain confidentiality of all current and former personnel records.
• Verify employment, salary and benefit status as requested.
• Respond to requests for records as required by subpoena or government agency reporting.
• Enter and process all bonus checks.
• Assist districts with Davis-Bacon wage calculations.
• Respond to questions and requests from employees and company management
• Work closely with Human Resources & Safety Coordinator to ensure all insurance pay deductions are correct on employee paychecks.
• Calculate and process changes in benefit deduction amounts due to an employee leave of absence.
• Calculate and process credits and additional deductions due to incorrect deductions.
• Assist with benefit open enrollment process.
• Process weekly changes to employee contributions and twice-yearly open enrollments.
• Verify 401k loan deductions weekly and monthly to ensure repayment remains current with re-amortization schedule.
• Assist with other Accounting functions and projects as needed.

VSC Fire and Security is a drug free workplace.

Equal Opportunity Employer

We look forward to hearing from you