Accounting Staff – Accounts Receivable

It takes a team to educate a child. Teachers are crucial, but so are the staff who do the critical work of organizing, implementing, caring, communicating, and so much more. If you value the impact Christian education can have on our next generation of leaders and influencers and want to be part of the team that makes it happen, apply to join the Portland Christian staff. We are currently seeking just the right person to fill our Accounts Receivable and Financial Aid Staff position.

Job Summary

The school staff supports the school's leadership effectiveness by providing competent service and assistance. This person shall be spiritually mature and shall reflect the purpose of the school, which is to honor Christ at all times.

This is a nonexempt full-time, twelve-month position that is paid an hourly wage with possible overtime that must be preapproved. This position reports to the Financial Officer. This position operates in a professional office environment and may require overtime at busy times of year.

All PC employees are expected to fully engage in the stated mission of the school, "In partnership with the home and church, Portland Christian Schools equips the next generation to grow in faith, excel in learning, and impact the world for Christ." Must be willing to sign the PC Statement of Faith and Lifestyle Statement. A background check will be run after a preliminary offer of employment is made.

Essential Job Functions

Spiritual Qualities

It is expected that the employee will:

• Maintain a vital, personal relationship with the Lord Jesus Christ through regular church attendance, personal prayer and Bible study.
• Model integrity, responsibility, maturity, and respect for those in authority, all staff, students and parents.
• Ensure that the work environment is Christian-based, nurturing, wholesome and loving.

Personal and Professional Qualities

• Proficiency with Microsoft Office and Google Suite required. (Solid Excel skills required.) Experience with accounting software and relational databases required. Willingness to learn many other programs specific to the department.
• Strong understanding of personal and business IRS tax returns.
• Strong understanding of personal financial management and budgets.
• Strong understanding of digital payment flows between organizations and software.
• Diligent cash handling skills.
• Understand workplace procedures, methods, and etiquette, including those related to social communications skills.
• Be able to communicate clearly and informatively using verbal and written means, in positive and negative situations.
• Strong organizational and time management skills.
• Self-motivated with the ability to handle multiple, simultaneous, and complex projects with optimism.
• Possess problem-solving, critical thinking, and active listening skills.
• Have the ability to interact effectively with peers and supervisors, demonstrating humility and a willingness to be a team player.
• Possess the customer service and public relations skills necessary to represent the school in a favorable and professional manner to the school's constituency and the general public.
• Exceptional interpersonal skills with the ability to build and maintain effective, professional relationships with students, faculty, administrators, parents, alumni, and guests.
• High degree of cultural competency and demonstrated success in working with individuals from diverse backgrounds.
• Respond in a timely manner to requests for help or information.
• Experience working in a school environment preferred.
• Practice discernment, discretion, and strict confidentiality concerning students, parents, staff, and volunteers.
• Maintain a personal appearance that is clean, modest, in good taste, and consistent with school policy.

General Responsibilities

• Maintain a safe, clean, functional, and nurturing environment.
• Perform duties effectively and promptly.
• Maintain professional conduct, attitude, appearance, and loyalty at all times; treat all people with respect and dignity.
• Support the broader program of the school by attending extracurricular activities when possible.
• Adhere to policy as outlined in the Employee Handbook, Parent-Student Handbook, and Board Policy Manual.
• Communicate the mission of Portland Christian Schools' goals above personal opinions/goals.
• Participate in staff orientations, meetings, and trainings as instructed.
• Know the procedures for dealing with emergency situations in the school.
• Participate in required emergency safety drills in coordination with school leadership.
• Have the ability to enforce policies, follow prescribed procedures, make timely and difficult decisions, and communicate these decisions.
• Report to the appropriate individuals any campus safety, health, and maintenance needs that are observed.
• Inform your supervisor in a timely manner if unable to fulfill any assigned duty.
• Show initiative and go through the proper channels to offer suggestions for improving school procedures.

Departmental Responsibilities – Financial Aid

• Review family Financial Aid/Variable Tuition applications for completeness and accuracy and follows up as necessary.
• Prepare Variable Tuition analysis and recommendations for the Financial Officer.
• Coordinate scholarship applications.
• Act as a business office contact for families, answering questions and providing guidance related to Variable Tuition and scholarships.
• Assist in providing reports to families and management upon request.
• Give Variable Tuition application training to families.

Departmental Responsibilities – Accounts Receivable

• Coordinate student billing, prepare tuition bills and send monthly tuition statements.
• Accountable for all incoming cash receipts and deposits, maintaining daily cash balances and reviewing bank reports daily.
• Act as a business office contact for families, answering questions and providing guidance related to payment plans.
• Work closely with Admissions to help new families with payment plans.
• Perform timely collection procedures for all overdue accounts.
• Report delinquent accounts to your supervisor and send to collections when required.
• Record all incoming funds in accounting software.
• Support the Development Department with gift receipting.
• Manage banking deposits.
• Assist in preparation for accreditation visits and audits.
• Perform monthly reconciliations of accounting software with bank and credit card statements.
• Assist with preparing and distributing monthly accounting reports to various departments.
• Follow best accounting practices for handling all funds. Have complete audit trails.
• Perform other duties as required and/or assigned by the supervisor.

Work Week and Hours

Full-time, may require some overtime, evening, and weekend hours

Year-round

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily as outlined above. The requirements listed below are representative of the knowledge, skill, and /or ability required.

Education and Experience

• A minimum of an associate's degree in accounting or a related field, required.
• Two years of relevant experience (bookkeeping) required.
• Bachelor's degree in accounting or a related field preferred.

Other Requirements

• Pass background checks
• Complete and maintain 1st Aid/CPR certification, bloodborne pathogens training, Adult/Youth Contact training, and all other required trainings
• Maintain excellent attendance and punctuality
• Log and approve monthly time and attendance

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to handle and feel; reach out and up with arms; talk and hear. The employee is daily required to stand, walk and sit. The employee is occasionally required to reach over shoulder, push, and pull. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

While performing the duties of this job, the employee may be exposed to outside weather conditions. The noise level in the work environment is moderate.

Pay

$ $21.88 per hour, commensurate with education, experience, and credentials.

Benefits

• Health, Dental, Life, Vision, LTD
• Retirement Benefit with employer match
• Sick, Personal, Holiday, and Vacation days
• Tuition Benefit, ECE - 12