Executive Assistant/Estate Manager

6 days ago

Menlo Park, California, United States Palo Alto Staffing Full time $150,000 - $250,000 per year

Overview

We are seeking an exceptional Executive Personal Assistant to serve as the operational cornerstone for both a prominent investment office and a refined private estate. This rare opportunity requires seamless orchestration, flawless discretion, and the ability to anticipate needs before they arise.

The ideal candidate is equally at ease managing complex calendars, investor meetings, and high-level travel as they are overseeing household staff, vendors, and estate operations. Success in this role requires corporate polish, refined hospitality, and the agility to move effortlessly between boardroom and estate.

Key Responsibilities

  • Coordinate executive calendars, investor relations, and global travel logistics
  • Direct household staff and vendors with precision and discretion
  • Orchestrate private events and professional functions of varying scale
  • Oversee budgets, contracts, and preventive maintenance across office and estate
  • Manage personal and family logistics with utmost confidentiality

Qualifications

  • 3+ years supporting C-suite or UHNW leaders
  • 2+ years in estate management or luxury hospitality operations
  • Exceptional communication, vendor management, and organizational skills
  • Tech-fluent (Google Workspace, Asana, Slack, expense tools)
  • Discreet, polished, and anticipatory by nature

Compensation & Benefits

  • $150,000+ base salary (DOE)
  • Full health, dental, and vision coverage
  • Generous paid time off, including office holiday closure
  • Principled, family-centered work environment

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