Executive Assistant

2 days ago


Menlo Park, California, United States af-df3c-4fe3-9d5f-c0f4f2865875 Full time $120,000 - $180,000 per year

About the Principal

I'm a Bay Area–based technology entrepreneur and investor, managing several businesses and early-stage family office entities. I value professionalism, discretion, accuracy, and long-term collaboration.

Role Overview

I'm seeking a highly detail-oriented, organized, and trustworthy Executive Assistant / Family Office Administrator to support both household operations and multiple LLC entities.

This is a foundational role in an early-stage family office. As the office expands, the position will naturally grow—offering opportunities to build systems, take on more ownership, and potentially evolve into a senior operations or family office management role.

This is a direct hire, hybrid position.

Key ResponsibilitiesFamily Office / Entity Administration

  • Maintain documents for multiple LLCs (filings, renewals, registered agent coordination)
  • Organize legal, tax, insurance, and compliance documents
  • Track deadlines and keep entities in good standing
  • Coordinate with attorneys, CPAs, and vendors (administrative support only)
  • Maintain digital filing systems and document archives

Executive Assistant Support

  • Manage calendars, reminders, and follow-ups
  • Organize mail, packages, personal correspondence
  • Prepare summaries, notes, checklists, and process light paperwork
  • Manage personal and administrative tasks with discretion
  • Assist with light project coordination

Household Operations

  • Coordinate with household vendors (gardener, landscaping, pool service, maintenance, cleaner, repairs)
  • Track and process home-related invoices
  • Maintain household service schedules and documentation
  • Oversee recurring services and ensure smooth day-to-day operations

Ideal Candidate Profile

The strongest candidates may come from backgrounds such as:

  • Executive Assistant supporting founders, executives, or investors
  • Operations admin / office manager
  • Family office or private household admin experience
  • Paralegal / legal assistant / legal operations

You should be:

  • Exceptionally detail-oriented and thorough
  • Highly organized, structured, and process-driven
  • Comfortable juggling a variety of administrative responsibilities
  • Discreet and trustworthy with confidential information
  • Proactive with excellent follow-through
  • Someone who enjoys creating order and systems

Job Type: Full-time

Pay: $100, $140,000.00 per year

Work Location: Hybrid remote in Menlo Park, CA 94025


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