Recruiting Coordinator – Tenet Physician Resources; Hybrid, based in Dallas, TX

The Recruiting Coordinator provides essential administrative and operational support to the Tenet Physician Resources (TPR) clinical recruitment team. This role plays a key part in ensuring a smooth and efficient recruitment process by assisting recruiters with workflow management, candidate communication, and data accuracy within MyHR, Salesforce, and external job boards.

Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship

Key Responsibilities

Recruiting Operations & Administrative Support

• Partner with recruiters to coordinate and execute administrative tasks throughout the recruitment lifecycle.
• Manage data integrity and requisition details within MyHR, Salesforce, and the applicant tracking system (ATS).
• Post, update, and refresh open positions across and external job boards such as PracticeMatch, PracticeLink, DocCafe, and LinkedIn.
• Assist with preparing and sending offer letters, onboarding checklists, and credentialing documentation.
• Track candidate progress through onboarding, ensuring background checks, verifications, and internal tasks are completed by required deadlines.
• Reconcile and maintain weekly reports, including open requisition trackers, candidate pipelines, and new hire status reports.
• Ensure accuracy of requisition data and collection of opportunity profiles.
• Other duties as assigned. If located in one of our TPR markets, potentially relied upon for day of interview support with physician candidates.

Candidate Experience & Communication

• Serve as a primary point of contact for candidates after interview and offer stages, providing consistent communication and follow-up.
• Assist recruiters with candidate scheduling, travel coordination, and reimbursements when needed.
• Collaborate with onboarding to ensure cleared candidates are submitted and ready for start date.

Recruitment Marketing & Event Coordination

• Maintain and update the recruitment calendar of events, including job fairs, conferences, and local outreach initiatives.
• Coordinate event logistics and materials, including ordering recruitment collateral and branded supplies.
• Support marketing campaigns and social media initiatives that highlight TPR's physician and APP opportunities.

Reporting & Compliance

• Generate weekly and ad hoc recruitment activity reports within Salesforce and ATS dashboards for leadership visibility.
• Track Employee Referral Program (ERP) submissions and ensure timely documentation for incentive processing.
• Ensure all onboarding documentation, job descriptions, and verifications are properly uploaded and compliant with Tenet policies and procedures.

Qualifications

• 2+ years of HR, recruiting coordination, or talent acquisition support experience required.
• Associate degree preferred; equivalent combination of education and experience accepted.
• Prior experience with MyHR, Salesforce, or other ATS systems preferred.
• Strong proficiency in Excel, Outlook, Word, and PowerPoint.
• Excellent organizational, interpersonal, and communication skills (both written and verbal).
• Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.
• Demonstrated professionalism and ability to interact effectively with physicians, leaders, and cross-functional teams.