Sr Administrative Assistant II, Neurology

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career

The Department of Neurology at UT Southwestern Medical Center is a nationally recognized leader in the comprehensive management of neurological conditions. Our vibrant department comprises more than 75 full-time faculty in 12 subspecialty sections, supporting a spectrum of complex and innovative approaches to neurological care, a broad range of novel research programs, and a panoply of educational opportunities for trainees. The department offers access to the latest innovative treatments in one of the most rapidly advancing fields of medicine and features an Advanced Comprehensive Stroke Center and a Level-4 NEAC Epilepsy Center. Through collaborations with the O'Donnell Brain Institute, the department is building state-of-the art facilities for drug and device testing and bringing current and new faculty together for collaborative research on brain disease therapy.

Position Summary & Preferred Qualifications/Experience:

The Department of Neurology is seeking an experienced Administrative Assistant to join a highly productive and collaborative team. This position will be primarily responsible for travel coordination, expense reporting, calendar/schedule management, meeting coordination, and other general administrative support functions for our South Campus faculty. Ideal candidates would have previous Administrative/Executive Assistant experience in an academic medical center or healthcare setting; preferably previous administrative experience at UT Southwestern.

Candidate must possess and be able to demonstrate the following preferred qualifications/experience:

Excellent communication and customer service skills,

Ability to interact with various communication and personality styles,

Ability to effectively prioritize and manage time effectively,

Possess a proactive and independent work ethics,

Maintain excellent follow up/follow through,

Ability to problem solve and think critically.

JOB SUMMARY

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

PPO medical plan, available day one at no cost for full-time employee-only coverage

100% coverage for preventive healthcare-no copay

Paid Time Off, available day one

Retirement Programs through the Teacher Retirement System of Texas (TRS)

Paid Parental Leave Benefit

Wellness programs

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF) Qualified Employer

Learn more about these and other UTSW employee benefits

EXPERIENCE AND EDUCATION

Required

Education

High School Graduate or equivalent.

Experience

4 years Related work experience or

May consider higher completed education in lieu of experience.

Preferred

4 years administrative work experience, or 2 years administrative at UTSW

JOB DUTIES

Provides moderately complex administrative skills for a department.

Prepares, maintains and posts records, reports and budget information.

Monitor and maintain Outlook calendars for multiple faculty

Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.

Selects office vendors and monitors purchasing processes.

May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.

Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.

Composes and processes repetitive and non-repetitive documents in accordance to established procedures.

Organizes office procedures to ensure effective operation.

Acts as department liaison with other departments and agencies.

Processes all personnel and purchasing transactions following institutional policies and procedures.

Determines work priorities and monitors progress toward work deadlines.

Ensures document retention processes are followed using established guidelines.

Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Benefits UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

PPO medical plan, available day one at no cost for full-time employee-only coverage

100% coverage for preventive healthcare – no copay

Paid Time Off, available day one

Retirement Programs through the Teacher Retirement System of Texas (TRS)

Paid Parental Leave Benefit

Wellness programs

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF) Qualified Employer

Learn more about these and other UTSW employee benefits