administrative assistant

1 week ago

Indianapolis, Indiana, United States Bachy Soletanche Singapore Full time $40,000 - $70,000 per year

Report discriminatory job ad to TAFEP

Roles & Responsibilities

  • Administrative Support:

Manage daily office operations, ensuring smooth workflow.

Maintain and organize project files, contracts, and documents.

Handle correspondence, emails, and phone calls professionally.

Schedule meetings, appointments, and maintain calendars.

  • Recruitment & Advertisement Management:

Prepare job descriptions and post advertisements on job portals, social media, and company websites.

Coordinate with recruitment agencies for hiring needs.

Screen resumes, schedule interviews, and assist in onboarding new employees.

Maintain employee records and update HR databases.

  • Project Coordination & Support:

Assist project managers in tracking project timelines, budgets, and reports.

Coordinate with suppliers, subcontractors, and clients.

Prepare and distribute meeting minutes, reports, and project updates.

Ensure compliance with safety and construction regulations.

  • Procurement & Inventory Management:

Support the procurement team in sourcing materials and equipment.

Track inventory levels and coordinate material deliveries.

Process purchase orders and maintain vendor records.

  • Office & Financial Administration:

Prepare invoices, track payments, and assist in financial reporting.

Process expense claims and assist in payroll administration.

Maintain office supplies, equipment, and facility management.

  • Compliance & Documentation:

Ensure all administrative processes align with company policies.

Maintain legal and regulatory documents required for construction projects.

Assist in preparing tenders, contracts, and licensing applications.

Job Requirements
Education: Diploma or Degree in Business Administration, Human Resources, or a related field.

Experience: At least 2-3 years of experience in administrative roles, preferably in the construction industry.

Technical Skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and administrative software.

Knowledge of construction project documentation and procurement processes is an advantage.

Soft Skills
Strong organizational and multitasking abilities.

Excellent communication and interpersonal skills.

Attention to detail and ability to work independently.

Others
Familiarity with Singapore's construction industry regulations and work permit processes is a plus.

Ability to handle confidential information with professionalism.

  • SKILLS

Ability To Work Independently

Administration

Administrative Support

Attention to Detail

Human Resources

Inventory

Inventory Management

Job Descriptions
Microsoft Office

Payroll

Procurement

Project Coordination

Soft Skills

  • Assistant to the Court Administrator

    2 days ago

    Indianapolis, Indiana, United States Administrative Office of Pennsylvania Courts Full time $36,000 - $43,025

    The Administrative Office of Pennsylvania Courts is seeking an experienced individual to manage essential court administrative functions in Indiana County. The primary duties include assisting the District Court Administrator (DCA) with assigned tasks, scheduling all Court hearings, preparing and maintaining extensive reports, lists, and schedules, and...

  • Assistant, Administrative

    5 days ago

    Indianapolis, Indiana, United States Simon Property Group Full time $40,000 - $80,000 per year

    Job Location:Corporate IndianapolisPRINCIPAL RESPONSIBILITIES:The successful candidate's responsibilities will include, but not be limited to: Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required,...

  • Administrative Assistant

    3 days ago

    Indianapolis, Indiana, United States Midwest Psychological Center, Inc. Full time

    ADMINISTRATIVE ASSISTANTMidwest Psychological Center is seeking an Administrative Assistant. The Administrative Assistant performs clerical duties, as well duties assigned by the President and Community Based Counseling staff.Major Duties & Responsibilities:· Performing all secretarial needs of office· Answering phone calls· Maintaining files· Logging...

  • Administrative Assistant

    7 days ago

    Indianapolis, Indiana, United States Edna Martin Christian Center Full time $29,000 - $38,000 per year

    Position Summary:The Administrative Assistant provides administrative support to the Senior Director of Family Initiatives. This role ensures the smooth and efficient operation of department activities by maintaining administrative functions, assisting with data tracking and preparation, and communicating professionally on behalf of the Senior Director. The...

  • Administrative Assistant

    5 days ago

    Indianapolis, Indiana, United States Intertek Global Full time $50,000 - $80,000 per year

    Administrative Assistant - Indianapolis, IN officeIntertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking a Administrative Assistant to join our Professional Services Industries, Inc. (Intertek-PSI) team at our Indianapolis, IN office. This is a fantastic opportunity to...

  • Administrative Assistant

    1 week ago

    Indianapolis, Indiana, United States Mahantech Full time

    Overview:We are seeking a detail-oriented Administrative Assistant to provide critical support in managing cost reports, organizing documentation, and assisting the rate setting and audit teams. The ideal candidate will have a strong background in administrative work within a financial, auditing, or reporting environment, with excellent organizational and...

  • Administrative Assistant

    5 days ago

    Indianapolis, Indiana, United States F.C. Tucker Company Full time $42,000 - $63,000 per year

    Admin Assistant (Agent Support Specialist)The Big Picture and Why This Position Exists:As a Tucker Agent Support Specialist, you will proactively provide first-class administrative, marketing, technological, and general support to Tucker's Real Estate Agents so that they can focus on developing and growing their business to the highest level. By actively...

  • Administrative Assistant

    7 days ago

    Indianapolis, Indiana, United States Recovery Centers of America Full time $40,000 - $60,000 per year

    Position Overview: The Administrative Assistant performs administrative duties for an individual, group, or department. Prepares reports, meeting minutes and correspondence. Creates and edits documents, spreadsheets and presentations. Manages schedules, arranges appointments and itineraries. Coordinates meetings, travel, conference calls, and completes...

  • Retail Administrative Assistant

    1 week ago

    Indianapolis, Indiana, United States Master Spas Full time $40,000 - $60,000 per year

    Are you organized, detail-oriented, and energized by a fast-paced environment? Master Spas — the largest swim spa manufacturer in the world and a leader in premium hot tubs — is looking for a talented Retail Administrative Assistant to join our growing retail team in Indianapolis, IN.At Master Spas, we believe in helping people relax, recover, and...

  • Administrative Assistant II

    1 week ago

    Indianapolis, Indiana, United States Partnered Staffing Full time $56,000 per year

    Company Description At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description AD20 - Administrative Assistant II...