Administrative Assistant

Administrative Assistant - Indianapolis, IN office

Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking a Administrative Assistant to join our Professional Services Industries, Inc. (Intertek-PSI) team at our Indianapolis, IN office. This is a fantastic opportunity to grow a versatile career in the architectural, engineering, and construction (A/E/C) industry.

Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of construction assurance, testing and inspection in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical services, environmental engineering, industrial hygiene, and specialty testing.

What are we looking for?

The Administrative Assistant will support the Building & Construction Business by performing dispatching and scheduling of Field Technicians for various projects, as well as a full range of administrative duties. 

Salary & Benefits Information

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more. 

What you'll do:

• Receive calls from clients and perform dispatching by scheduling Technicians for various projects
• Create various documents, spreadsheets, etc. utilizing Microsoft Office Software.
• Perform various general office duties including faxing, copying, mailing, filing, etc.
• Assisting with end of month billing, Accounts Receivable, Collections, and Invoice payments
• May assist with developing, updating and/or reviewing local operating procedures and/ or work instructions

Minimum Requirements & Qualifications:

• High School Diploma/GED required
• Minimum of 1+ year experience in an Administrative role required
  • Experience dispatching and scheduling field personnel is preferred
• Excellent communication skills, both verbal and written
• Excellent prioritization, organization, and time management skills
• Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
• Ability to analyze and solve problems
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.

We Value Diversity

Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email  or call option #5) to speak with a member of the HR Department.

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*Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.