Administrative Assistant

3 days ago

San Diego, California, United States California Pain Full time $40,000 - $80,000 per year

ADMINISTRATIVE ASSISTANT

GENERAL SUMMARY OF DUTIES.

Responsible for assisting the Office in overall administration, planning, organizing and coordinating the daily operations to ensure quality patient care. RESPONSIBILITIES

  • Business Operations Services Main Activities:

  • Job Title: Administrative Assistant

  • Department: Pain Management

  • Location: San Diego, CA

  • Position Type: [ Part-Time 10-20 hours per week]

  • Compensation: $23/Hour starting Reports To: CEO/Administrator Position Overview: The Administrative Assistant plays a vital role in supporting the daily operations of a specialized Pain Management practice. This position requires a highly organized, detailoriented professional who can manage administrative responsibilities with efficiency, discretion, and a commitment to patient-centered service. The successful candidate will exhibit a high degree of professionalism, confidentiality, and adaptability in a fast-paced clinical environment.

  • Primary Responsibilities:
    • Assist Management in daily operations as needed.
    • Answer and direct incoming telephone calls; relay messages accurately and promptly
    • Collect and process copayments and assist with basic billing inquiries
    • Prepare and organize required documentation for patient visits and procedures
    • Manage office correspondence, including emails, faxes, and physical mail
    • Support clinical and administrative staff with clerical tasks such as data entry, scanning, and filing
    • Process Payroll for Staff twice per month
    • Verify payment on invoices from vendors
    • Provide 401k maintenance as needed
    • Perform backround checks on new staff as needed
    • Assist with uploading invoices into
    • Assist in maintaining inventory of office supplies and ensuring a clean and organized work environment
    • Reviewing, analyzing, recommending and implementing employee benefit plans.

  • Qualifications:
    • High school diploma or equivalent required; associate degree or completion of a formal administrative training program preferred
    • Minimum of 1–2 years of administrative experience in a medical or healthcare setting, preferably in pain management or a related specialty
    • Proficiency in the use of electronic medical records systems (e.g., Athenahealth, eClinicalWorks, Epic)
    • Strong working knowledge of medical terminology, HIPAA regulations, and insurance protocols
    • Excellent verbal and written communication skills
    • Strong organizational skills and attention to detail
    • Demonstrated ability to handle confidential information with the utmost integrity
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Preferred Qualifications:
    • Prior experience in a pain management, orthopedic, or physical medicine practice
    • Bilingual fluency in English and [Spanish or other language], preferred
    • Familiarity with medical billing practices and insurance verification procedures Working Conditions:
    • Office-based, clinical environment with frequent patient interaction
    • Regular working hours with potential for occasional extended hours depending on clinical demand
    • Requires extended periods of sitting, standing, and use of office equipment Compensation and Benefits:
    • Competitive salary, commensurate with experience
    • Comprehensive health benefits (medical, dental, vision)
    • Paid time off (vacation, sick leave, holidays)
    • 401(k) retirement plan with employer contribution
    • Opportunities for continuing education and professional development 6. Other Duties as Assigned EDUCATION: High School diploma, some college preferred.

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