Administrative / Executive Assistant

1 day ago

Costa Mesa, California, United States Auto Care Warranty Solutions Full time

Administrative / Executive Assistant

Full-Time | On-Site (No Remote Work)Schedule: Monday–Friday, 7:00 AM – 4:00 PM

We are seeking an organized, reliable, and proactive Administrative / Executive Assistant to join our team. This role is ideal for someone who enjoys supporting a busy office environment, assisting multiple team members, and ensuring daily operations run smoothly. This position is entirely in-office; remote work is not offered.

Key Responsibilities:

  • Working with executive level management
  • Assist with preparing and maintaining company reports.
  • Monitor and maintain office supply inventory; place orders as needed.
  • Run errands such as trips to the post office and other local vendors.
  • Coordinate and order weekly office lunches, donuts, and other periodic food orders.
  • Answer incoming customer service calls, route them appropriately, and schedule callbacks for the correct representative. Handle deal-verification phone calls when an agent is absent.
  • Provide general administrative and front-desk support as needed.

Qualifications:

  • Previous administrative or receptionist experience preferred.
  • Strong communication and customer service skills.
  • Ability to multitask and stay organized in a fast-paced environment.
  • Reliable, punctual, and able to work independently.
  • Must have a stable and reliable form of transportation for errands and daily attendance.
  • Valid driver's license preferred.

What We Offer:

  • Positive, team-oriented work environment
  • Opportunities to learn and grow within the company Competitive pay (based on experience)

If you are dependable, detail-oriented, and enjoy being the go-to person who keeps the office running smoothly, we'd love to hear from you Apply today.

Job Type: Full-time

Pay: $ $22.00 per hour

Expected hours: 40 per week

Work Location: In person

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