Project/Office Coordinator

2 weeks ago

Lewiston, Maine, United States Sargent Electric Company Full time $45,000 - $65,000 per year

Sargent Electric Company
) – Is one of the fastest growing US electrical contractors. Established in 1907 to serve the thriving steel, glass, and coal industries in Pittsburgh, Pennsylvania, Sargent Electric Company has since evolved into one of the largest privately owned electrical contracting companies with satellite offices across the US. We specialize in the Utility, Commercial/Industrial, Telecommunications, Renewables, and Wireless construction marketplaces.

We are looking to hire a
PROJECT/OFFICE COORDINATOR
in our growing Lewiston, Maine office. This position will be responsible for providing administrative support to project managers and ensuring the smooth execution of electrical projects. Your duties will include assisting with project planning, scheduling, and coordination, as well as communicating with clients, vendors, and subcontractors.

Key Responsibilities:

  • New Hire Paperwork:

  • File and submission of new hire paperwork

  • Work with Safety for onboarding and employee records.

  • Communication Support:

  • Facilitate communication between project team members

  • Schedule meetings, prepare meeting agendas, and take meeting minutes as required
  • Assist in drafting correspondence, reports, and presentations related to project progress

  • Serve as a liaison between Field staff, office personnel, vendors, and clients.

  • Project Coordination/Administrative Support:

  • Assist Project Manager in the coordination of project activities, including Create Job folders and project startup sheets, Requesting tax exempt and Insurance certificates

  • Provide general administrative support to team including data entry, filing, and record-keeping as well as employee tracking
  • Provide Office support including It Requests, new hire requests, and managing and ordering office supplies
  • Assist with organizing Office and Field Events
  • Coordinate travel and lodging as required

Qualifications:

  • High school diploma or equivalent; additional education or training in project management or electrical engineering is a plus
  • Previous experience in a similar role within the electrical contracting or construction industry preferred
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software
  • Strong organizational skills with keen attention to detail
  • Excellent written and verbal communication skills
  • Ability to work effectively in a fast-paced environment and prioritize tasks
  • Prior experience in administrative or project support roles, preferably in the construction or electrical industry
  • Knowledge of electrical systems, terminology, and construction processes is a plus

Physical Demands:

  • Ability to sit for long periods of time
  • Must be able to stand, bend, lift and move intermittently
  • Ability to withstand extended exposure to a computer monitor, which may at times be straining on the eyes
  • Ability to carry up to 20 pounds
  • Reasonable accommodations may be made to enable individuals to perform the physical demands

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