Administrative Coordinator

Administrative Coordinator (Part-Time, Remote/Hybrid)

Position Overview

The Administrative Coordinator serves as the central administrative and operational support for the Lancaster Society for Human Resource Management (Lancaster SHRM). This role works closely with the Board of Directors and committees to ensure smooth organizational operations, clear communication, and efficient coordination of programs and events. This is a remote, part-time position (20–25 hours per week) requiring a high level of organization, professionalism, and independence. Occasional in-person meetings and events are required.

About Lancaster SHRM

Lancaster SHRM is a leading professional organization affiliated with the national Society for Human Resource Management (SHRM). With over 350 members, Lancaster SHRM has served as the region's premier resource for HR professionals since 1963. Lancaster SHRM serves and elevates Human Resources by developing our members, connecting people, and strengthening our community.

Work Schedule & Meetings

This position offers hybrid flexible scheduling, with required participation in monthly in-person meetings:

• Monthly Board Meeting: 1st Tuesday of each month, 7:30 a.m. – 9:00 a.m.
• Monthly Breakfast Meeting: 2nd Tuesday of each month, 7 a.m. – 9:00 a.m.
• Monthly Committee Meetings: Attendance required for all committee meetings to support coordination and reporting functions.
• Bi-Annual Full Day Conference: One in the Spring, one in the Fall
• Attendance to at least one annual Volunteer Conference

Reports To: Lancaster SHRM President, Board of Directors

Compensation: $25.00 – $28.00 per hour, commensurate with experience (DOE)

Location: Remote work, with required attendance at designated in-person and/or virtual meetings and events.

Key Responsibilities:

Governance, Committee & Partners Liaison

• Serve as the primary administrative link between the Board of Directors and all six committees.
• Attend all committee meetings and compile comprehensive monthly reports summarizing activities, progress, and upcoming needs.
• Support committee chairs with agenda preparation, meeting minutes, and coordination of action items.
• Maintain compliance with chapter bylaws, policies, and SHRM governance standards.
• Serve as the primary contact for MOU partners, ensuring all partner programs and responsibilities are consistently monitored and fulfilled.

Program & Event Management

• Coordinate logistics for all chapter programs, seminars, and conferences.
• Manage speaker communication, presentation collection, and event-day coordination.
• Provide on-site or virtual meeting support
• Build and maintain the organization's standard presentation slide deck and event templates.

Communications, Marketing & Public Relations

• Collaborate with the Communications, Marketing, & Sponsorship Committee to execute communication and marketing strategies.
• Assist in managing the chapter's social media accounts
• Draft and distribute newsletters and announcements
• Maintain the membership email database and ensure timely, accurate communication with members.

Membership & Financial Administration

• Support the Membership Committee in recruiting, onboarding, and retaining members.
• Manage the sponsorship program, including sponsor communication, invoicing, and deliverable tracking.
• Process all incoming payments and accurately enter data into QuickBooks.
• Perform monthly reconciliations and support financial reporting for the Board.

Qualifications & Technology Skills

Minimum Requirements:

• High school diploma or equivalent required.
• Minimum of 2 years of experience in administrative coordination, nonprofit support, or similar role.
• Strong organizational, time management, and communication skills.
• Proven ability to work independently, prioritize tasks, and meet deadlines.
• Ability to attend required meetings (virtual and/or in-person).

Technical Proficiency:

• Financial Management: QuickBooks (data entry and monthly reconciliation) - Email Marketing: Constant Contact or similar CRM - Collaboration Tools: Slack, Zoom, and Microsoft Office Suite (Word, Excel, PowerPoint)
• Social Media Management: Facebook, LinkedIn, or comparable

Preferred Qualifications:

• Experience working with nonprofit organizations or volunteer-led boards.
• Knowledge of SHRM and HR-related programming.
• Familiarity with event management and sponsorship coordination.
• Experience with bookkeeping or financial reporting for small organizations.

Job Types: Part-time, Contract

Pay: $ $28.21 per hour

Expected hours: 20 – 30 per week

Work Location: Hybrid remote in Lancaster, PA 17601