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Administrative Assistant IV

3 weeks ago

Huntsville, Texas, United States Texas Department of Criminal Justice Full time

Organization: ADMIN REVIEW & RISK MGMT - ADMIN/DEPTS

Primary Location: United States-Texas-HUNTSVILLE

Job: Office and Administrative Support

Employee Status: Regular

Schedule: Full-time

Travel No

Salary/Salary Range: $3, RET 2.5% Less) Pay Basis: Monthly

Hazardous duty/Longevity Pay: Longevity Pay

Training Academy: No

Work Site Visits: No

Study Material: No

Overtime Status: Non-exempt

Job Posting: Dec 2, 2025, 12:00:00 AM

Closing Date: Dec 11, 2025, 11:59:00 PM

JOB SUMMARY

Performs highly complex administrative support work. Work involves providing and coordinating

administrative support including disseminating information; developing filing systems; and preparing

and editing reports and documents. Works under limited supervision with moderate latitude for the

use of initiative and independent judgment.

ESSENTIAL FUNCTIONS

A. Performs advanced technical assistance work for an agency program; prepares, interprets, and

disseminates information concerning agency programs and procedures; and assists in the

implementation of program planning.

B. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, forms,

and other documents; and responds to inquiries regarding technical program and administrative

rules, regulations, policies, and procedures.

C. Develops and maintains filing, record keeping, and records management systems; compiles and

edits data, makes calculations, and prepares related reports; participates in budget preparation,

monitoring, and justifications; and assists in researching technical and policy issues.

D. Researches, composes, designs, and edits agency publications, forms, manuals, and reports.

  • Performs a variety of marginal duties not listed, to be determined and assigned as needed.

MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

  1. Graduation from an accredited senior high school or equivalent or GED.

  2. Three years full-time, wage-earning customer service, clerical, secretarial, administrative

    support, or technical program support experience. Fifteen semester hours from a college

    or university accredited by an organization recognized by the Council for Higher Education

    Accreditation (CHEA) or by the United States Department of Education (USDE) may be

    substituted for each six months of experience.

  3. Experience in the use of Microsoft Office Suite or equivalent to include word processing,

    spreadsheet, database, or presentation software programs preferred.

Knowledge and Skills

  1. Knowledge of office practices and procedures.

  2. Knowledge of agency and departmental organizational structure, policies, procedures,

    rules, and regulations preferred.

  3. Skill to communicate ideas and instructions clearly and concisely.

  4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the

    public.

  5. Skill to interpret and apply rules, regulations, policies, and procedures.

  6. Skill in problem-solving techniques.

  7. Skill in the use of computers and related equipment in a stand-alone or local area network

    environment.

  8. Skill to prepare and maintain complex records and files in an automated system.

  9. Skill in the electronic transmission of communications.

  10. Skill to type 45 words per minute (with no more than 10 errors) preferred.

ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend

repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze,

alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate

motor equipment.

B. Conditions include working inside, working around machines with moving parts and moving

objects, radiant and electrical energy, working closely with others, working alone, working

protracted or irregular hours, and traveling by car, van, bus, and airplane.

C. Equipment (machines, tools, devices) used in performing only the essential functions include

computer and related equipment, calculator, copier, fax machine, telephone, dolly, and

automobile.

Additional Information

Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

*Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. *

Questions regarding this posting may be directed to:

Shenesia Jenkins

Human Resources Headquarters

2 Financial Plaza, STE 600

Huntsville, TX 77340

PH

EMAIL

Military Occupation Specialty Code

The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

Military Crosswalk Guide - Prepared by the State Auditor's Office

EEO Statement

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.