FOIA/Records Management Specialist

1 week ago

Washington, Washington, D.C., United States The LDM Group Full time

Company Overview

The LDM Group LLC is an SBA-certified 8(a) and Woman-Owned Small Business providing federal FOIA, Privacy Act, and Records & Information Management (RIM) support services. We support Department of Defense and civilian agency missions that require precision, compliance, and operational excellence.

We are seeking a FOIA / Records Management Specialist with hands-on experience supporting end-to-end FOIA processing and records management activities in a federal environment.

Key Responsibilities

Manage and maintain document management systems ensuring accuracy and compliance:

  • Apply FOIA exemptions, including Exemption B(5) (deliberative process privilege), during document review and redaction.
  • Conduct research and extract responsive data from electronic and paper records systems.
  • Review, redact, and prepare documents for release, ensuring proper application of FOIA exemptions and protection of PII.
  • Convert records to PDF format, apply redactions, and assemble response packages.
  • Track FOIA requests from intake through final disposition using established case management processes.
  • Prepare, send, and coordinate FOIA requests and responses with internal offices and external federal agencies.
  • Review search results for completeness, responsiveness, and legal sufficiency.
  • Draft correspondence, response letters, and supporting FOIA documentation.
  • Update and maintain standard operating procedures, templates, and case file documentation.
  • Provide Records and Information Management support, including records retention, disposition, and safeguarding.
  • Support file plans, records transfers, and coordination with the National Archives and Records Administration.
  • Assist with audits, inspections, and internal compliance reviews.
  • Maintain accurate case tracking, metrics, and reporting.

Required Qualifications

  • Bachelor's degree from an accredited institution.
  • Four or more years of experience supporting FOIA processing, records management, or Privacy Act programs in a federal environment.
  • Demonstrated experience with FOIA exemptions including B(5), document review and redaction, data extraction, PDF processing, and FOIA case tracking.
  • Strong understanding of records retention, safeguarding, and NARA requirements.
  • Proficiency with Microsoft Word, Excel, and PowerPoint.
  • Excellent written and verbal communication skills with strong attention to detail.
  • Active Secret clearance required.
  • Ability to work onsite in Arlington, VA.

Preferred Qualifications

  • Experience supporting DoD FOIA or Public Affairs missions.
  • Familiarity with FOIA tracking systems and electronic records management tools.
  • Experience drafting SOPs, reports, or training materials.

Pay: $70, $75,000.00 per year

Benefits:

  • AD&D insurance
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Referral program
  • Tuition reimbursement
  • Vision insurance

Experience:

  • FOIA: 4 years (Required)
  • Records Information Management: 4 years (Required)
  • B5: 4 years (Required)
  • Data analytics: 4 years (Preferred)

Security clearance:

  • Secret (Required)

Ability to Commute:

  • Pentagon, DC Required)

Work Location: In person

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