Project Assistant

1 week ago

Greenville, South Carolina, United States Brasfield & Gorrie, LLC Full time $40,000 - $60,000 per year

Responsibilities
Project Administration & Support

  • Provide day-to-day administrative support to the project management team, including correspondence, scheduling, catering, business cards, mail, and meeting coordination.
  • Prepare expense reports and arrange travel using Concur Travel and Expense.
  • Assist in project setup through Project Data Management (PDM) software and electronic job startup systems.
  • Coordinate insurance, permits, licenses, jobsite mobilization, and ensure filing of Notice of Commencement.
  • Create, organize, and maintain all electronic project files.
  • Prepare, distribute, and manage contracts, purchase orders, change orders, and other project documentation in management systems and DocuSign.
  • Support management of construction documents, including drawings, specifications, RFIs, and submittals.
  • Track subcontractor compliance, including business licenses, safety documents, and SDP enrollment, as well as bonds (if required).
  • Monitor material status on subcontracts and purchase orders—maintaining logs and coordinating delivery schedules.
  • Receive, track, and coordinate Sales & Use Tax with accounting.
  • Review, code, and distribute subcontractor pay applications, lien waivers, and invoices (overhead, material, miscellaneous) for approval.
  • Research payment and invoice status in JD Edwards; assist with owner billing preparation and distribution.
  • Support project closeout by preparing and managing contract-required documents, ensuring files are complete for storage, and distributing final job reports.
  • Enter employee time in JD Edwards.

Event Coordination & Office Management

  • Coordinate and implement events such as office socials, client activities, fundraisers, town halls, community events, and holiday parties.
  • Consult with management to determine objectives and preferences for events.
  • Manage and maintain financial budgets for each event.
  • Manage front desk responsibilities: answering phones, greeting guests, accepting/distributing mail and packages (including occasional deliveries to jobsites).
  • Coordinate parking garage access, employee key cards, and maintain active project/job number lists.
  • Keep office common areas tidy, oversee conference room calendars, and proactively coordinate meeting needs, including catering and AV/IT support.
  • Arrange office and project-related travel: flights, hotels, rental cars, and transportation logistics.
  • Order, maintain, and organize office supplies; manage copier repair/maintenance.
  • Provide IT support for new employees, interns, and meetings (AV setup, equipment assistance).
  • Plan and support events such as office socials, client activities, community events, and holiday parties.
  • Act as liaison with the building owner to resolve office-related needs and issues.

Qualifications
Education - Skills - Knowledge - Qualifications & Experience

  • Bachelor's degree preferred
  • Minimum of one year of work experience in an office environment
  • Strong verbal and written communication skills
  • Working proficiency in Microsoft Office Suite, including Microsoft Word, Excel and PowerPoint
  • Working proficiency in Bluebeam strongly preferred
  • Aptitude to learn new computer applications and software
  • Excellent customer service skills
  • Positive attitude
  • Proven self-starter
  • Detailed oriented with the ability to recognize discrepancies
  • Ability to work in a team environment as well as independently
  • Must thrive in a fast-paced work environment
  • Ability to successfully prioritize multiple tasks with competing deadlines
  • Ability to maintain a high level of confidentiality
  • Obtain notary certification in applicable county

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