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Administrative Assistant

2 weeks ago

Boca Raton, Florida, United States Kovitz Shifrin Nesbit Full time

Kovitz Shifrin Nesbit is growing A well-established and leading law firm specializing in the representation of homeowner, condominium, and community associations is seeking an Administrative Assistant­ for our Boca Raton, FL office. 

The starting salary/hourly rate for this position is $21.64, contingent up level of experience. KSN offers a full benefits package including medical, dental, vision, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for those who are eligible. 

Business hours for this non-exempt position are 9:00am. to 5:00pm, Monday through Friday. The position requires a minimum of 60 days of in-office training. After successfully completing this period, the role will transition to a hybrid schedule. The schedule will be determined by the manager once training is completed. The requirement will be discussed more during the interview process.

To be considered for this position, you MUST apply at:

Duties/Responsibilities:

· Answer and direct incoming phone calls in a prompt and professional manner.

· Provide owners with accurate payment options and assist with payment-related inquiries.

· Respond to owner questions, including requests for payment plans, and ensure appropriate follow-up.

· Process in-person payments, issue receipts, and maintain accurate payment records.

· Retrieve, open, and sort incoming mail; distribute items to the appropriate recipients.

· Prepare and print disbursement checks for attorneys.

· Perform general administrative duties, including scanning, mailing, filing, and document management.

· Coordinate, schedule, and organize monthly meetings for attorneys with current and prospective property managers.

· Perform other related duties as assigned to support office operations and attorney needs.

Requirements

Required Skills/Abilities:

· Minimum of 2 years of administrative experience required.

· Legal administrative experience preferred but not required.

· Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.

· Strong organizational skills with the ability to manage multiple tasks and priorities effectively.

· Ability to work independently with minimal supervision while also contributing effectively in a team-oriented environment.

· Excellent verbal and written communication skills.

· Strong attention to detail and accuracy in all work.

· Ability to maintain confidentiality and handle sensitive information appropriately.

· Professional demeanor with strong customer service skills when interacting with owners, clients, attorneys, and staff.