Administrative Assistant

5 days ago

Springfield, Missouri, United States Ernie Williamson Music (Formerly Marler Music) Full time $30,000 - $36,000 per year

About Us:

At Ernie Williamson Music, our mission is to create lifelong music makers. We provide a fast-paced and fun environment where every team member plays a crucial role in helping our customers achieve their musical dreams.

Job Summary:

The Administrative Assistant will work directly with the President and other office staff to ensure various office duties are completed efficiently. This is not a customer-facing role but requires strong organizational skills to support smooth internal operations.

Key Responsibilities

  • Executive & Staff Support: Provide comprehensive administrative support to staff and company executives, enabling them to focus on priority objectives.
  • Operational Management: work individually and as a team ensuring operational efficiency through organizational and technical skills.
  • Meeting & Calendar Coordination: Organize, schedule, calendar and meetings, including preparation of necessary materials and documentation.
  • Communication Hub: Effectively handling internal/external correspondence.
  • Administrative & Financial Duties: Accurately perform data entry tasks and the collection/distribution of incoming and outgoing mail.
  • Resource Management: Order, track, and maintain appropriate inventory levels of office supplies to ensure all teams have the necessary resources.

Essential Skills & Competencies

  • Exceptional Communication & Interpersonal Skills: Proven ability to communicate clearly and professionally, fostering positive working relationships and resolving issues with tact and discretion (Customer Service).
  • Organizational Excellence: Highly developed organizational, planning, and prioritization skills, with a keen attention to detail for complex tasks.
  • Time Management & Multi-tasking: Demonstrated ability to manage multiple priorities simultaneously under tight deadlines while maintaining composure and accuracy.
  • Problem-Solving Aptitude: Resourceful and proactive approach to identifying potential issues and implementing effective solutions.
  • Technical Proficiency: Modern office software suites, including Google Workspace (e.g., Sheets, Docs, Calendar) or Microsoft Office (e.g., Excel, Word, Outlook).

Qualifications

  • Education: High School Diploma or equivalent required.
  • Experience: Minimum of 2-3 years of progressive experience in an administrative support, office management, or executive assistant capacity is preferred, with proven experience in accurate data entry and office management duties.

Work Environment and Culture:

We provide a dynamic and supportive environment where every employee contributes to our goal of inspiring and nurturing musicians of all levels.

Schedule:

Monday - Friday, during normal business hours.

Join our dynamic team where your contributions will make a significant impact on our operations

Job Type: Full-time

Pay: $ $17.00 per hour

Benefits:

  • Dental insurance
  • Employee discount
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Work Location: In person

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