Event Coordinator

Job Title: Junior Event Coordinator

Reports To: Event Coordinator

Job Overview:

About The Fort

The Fort is a vibrant lifestyle destination offering elevated event experiences that blend hospitality, food & beverage, sports, and entertainment. From corporate offsites and brand activations to social celebrations and community events, The Fort is designed to bring people together through seamless, energetic, and memorable experiences.

Position Summary

The Junior Event Coordinator supports the planning, coordination, and execution of events at The FORT, with a strong emphasis on guest experience and on-site engagement. This role works closely with Event Coordinators & Sales Managers to ensure events are organized, welcoming, and executed to brand standards.

This is an entry-level, guest-facing role ideal for someone who is organized, outgoing, and excited to build a career in events and hospitality. A key part of this position is serving as the first point of contact for guests and helping activate fun, interactive experiences during events.

Key Responsibilities

Guest Arrival, Registration & Experience

• Serve as the primary greeter for assigned events, welcoming guests upon arrival
• Manage event check-in, registration, and waiver completion as required
• Answer guest questions and provide clear direction throughout the venue
• Set a positive, energetic tone that reflects The FORT's brand and hospitality standards

Event Planning & Coordination

• Assist with coordinating event details from contract through completion
• Support preparation of event documents, timelines, and internal summaries
• Assist with vendor coordination (decor, AV, entertainment, rentals)
• Support event layouts, setup requirements, and run-of-show details
• Participate in pre-event walkthroughs and planning meetings

On-Site Event Support

• Support Event Managers during setup, execution, and breakdown
• Monitor event flow and assist with real-time adjustments as needed
• Communicate updates or issues promptly to Event Managers or Operations
• Assist with post-event breakdown and reset of event spaces

Yard Games & Activity Oversight (Fun + Engagement)

• Oversee yard game setup, maintenance, and breakdown for events
• Serve as an attendant during events, helping explain games and encourage participation
• Actively engage with guests, including playing games with attendees when appropriate to enhance energy and interaction
• Ensure games are used safely and responsibly throughout the event

This is intentionally one of the most fun and interactive parts of the role and a key contributor to guest enjoyment.

Qualifications & Skills

• 0–2 years experience in events, hospitality, coordination, or customer service
• Friendly, confident, and comfortable engaging with guests
• Strong organizational and multitasking skills
• Ability to stay calm, flexible, and solution-oriented in fast-paced environments
• Detail-oriented with strong follow-through
• Comfortable using technology (event systems, Microsoft Office, IPad)
• Flexible schedule, including evenings and weekends as needed
• Enjoys interactive environments and working directly with people
• Experience with event software or waiver systems is a plus but not required.

What Success Looks Like

• Guests feel welcomed, informed, and energized from arrival through departure
• Registration and waivers are completed smoothly and accurately
• Yard games and activities run safely and enhance the guest experience
• Event Management feel supported and confident during execution
• Events are broken down efficiently and reset properly

Why Join The Fort

• Hands-on experience across a wide variety of events
• A highly social, interactive role with real guest connection
• Clear growth path to Event Coordinator, Event Manager, or Operations roles
• Dynamic, upbeat work environment
• Be part of creating experiences people genuinely enjoy and remember

Compensation & Schedule

• Competitive hourly compensation based on experience
• Schedule includes weekdays with regular evenings/weekends based on event activity

Job Type: Part-time

Pay: From $18.00 per hour

Benefits:

• Employee discount
• Health insurance
• Paid time off

Work Location: In person