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Executive Assistant

2 weeks ago

Indianapolis, Indiana, United States Onebridge Full time

Onebridge, a Marlabs Company, is a global AI and Data Analytics Consulting Firm that empowers organizations worldwide to drive better outcomes through data and technology. Since 2005, we have partnered with some of the largest healthcare, life sciences, financial services, and government entities across the globe. We have an exciting opportunity for a highly skilled Executive Assistant to join our innovative and dynamic team.

Employment Type:
Full Time

Location:
Indianapolis, IN - Onsite 3 days per week

Industry:
IT & Services, Healthcare.

Executive Assistant | About You

As an Executive Assistant, you are responsible for providing seamless support to senior executives by managing schedules, coordinating travel, and handling communications with precision and professionalism. You thrive in a fast-paced environment, anticipate needs before they arise, and maintain strict confidentiality. Your organizational skills, attention to detail, and ability to prioritize make you an invaluable partner to leadership. You are proactive, resourceful, and adept at building strong relationships across all levels of the organization.

Executive Assistant | Day-to-Day

  • Manage complex calendars and scheduling for multiple VPs, ensuring seamless coordination of meetings and priorities.
  • Organize and book travel arrangements, including accommodations, transportation, itineraries, and assist with expense reporting.
  • Serve as the primary point of contact and liaison between executives and internal/external stakeholders.
  • Prepare and edit documents, presentations, and reports; maintain organized filing systems and contact databases.
  • Handle confidential information with discretion and maintain professionalism in all communications.
  • Coordinate team communications and plan internal and off-site events.

Executive Assistant | Skills & Experience

  • 5+ years of experience in an administrative role supporting senior leadership.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Microsoft Teams, with advanced calendar management and scheduling skills.
  • Strong decision-making ability and capacity to work independently in a fast-paced, dynamic environment.
  • Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks and consistently meet deadlines.
  • Excellent written and verbal communication skills, including drafting professional correspondence and documents.
  • Adaptable and collaborative team player, comfortable adjusting to changing priorities.
  • Familiarity with data entry, basic bookkeeping, and certifications such as CAP or MOS are a plus.